Logistics Administrator

Aston Carter•Brighton Charter Township, MI

1d•$24 - $26•Onsite

About The Position

This role serves as a key point of contact between internal teams, customers, and logistics partners, with a strong focus on shipment coordination, compliance, system accuracy, and customer communication. The position involves coordinating outbound shipments, acting as a liaison between various parties, managing different types of shipments, obtaining freight quotes, preparing and auditing shipping documentation, processing and reconciling invoices, and maintaining organized shipment files. The role also includes maintaining export documentation, entering shipment data into ERP systems, managing sales order records, and creating various shipment-related logs.

Requirements

2+ years of experience in logistics, order processing, or a related administrative role.
Proficiency in data entry and logistics coordination.
Experience working with ERP/CRM systems, specifically Sage.
Strong Microsoft Office skills, including Outlook and Excel.
Excellent communication and customer service skills.
Strong attention to detail with an emphasis on documentation accuracy.
Ability to prioritize tasks in a fast-paced, deadline-driven environment.
Comfort working across multiple systems and customer portals.
Strong organizational and follow-up skills.

Responsibilities

Coordinate outbound shipments to ensure on-time delivery in alignment with customer and production requirements.
Serve as the primary liaison between carriers, customers, internal manufacturing teams, and account teams.
Coordinate LTL, parcel, and expedited shipments as needed.
Obtain freight rate quotes, coordinate carrier selection, and calculate freight charges and customer upcharges.
Prepare, audit, and maintain shipping documentation including bills of lading, packing slips, invoices, and export paperwork.
Process and reconcile shipping invoices, ensuring accuracy against customer purchase orders, quotes, and sales orders.
Enter invoices into customer portals and internal ERP systems as required.
Maintain organized shipment files and ensure audit-ready documentation.
Reconcile monthly freight reports and file freight claims when necessary.
Maintain required export documentation, including NAFTA certificates and customs paperwork.
Enter and maintain shipment data within ERP systems (e.g., Sage / SAP).
Maintain open and closed sales order records, ensuring accuracy throughout the shipment lifecycle.
Create and maintain logs such as late delivery reports, manual shipment logs, and daily invoicing summaries.