Logistics Administrator - Delta (0526)

Trail Appliances Ltd.•Delta, BC

6d•Onsite

About The Position

Reporting to the Customer Support Manager, the Logistics Administrator assists and supports our customers by ensuring that invoicing is completed quickly, accurately and efficiently. The ideal candidate would be an extremely detail oriented individual who can multi-task and work in a fast paced environment.

Requirements

Previous logistics experience an asset
Previous administrative experience an asset
Proficiency with MS Office
Strong attention to detail and the ability to work well under pressure and handle an ever changing workload
Excellent written and verbal communication skills
Detail-oriented
Good organizational skills with the ability to prioritize daily tasks to meet deadlines under pressure
Willingness to work additional time where necessary to ensure that tasks are completed on time
Availability to work any day including Saturdays and Sundays

Nice To Haves

Working in a fast-paced environment and prioritizing tasks
Collaborating with internal departments to coordinate the delivery process
Problem-solving and handling inter-departmental inquiries and concerns

Responsibilities

Review customer payments for booked deliveries to ensure sufficient funds are available prior to fulfillment.
Release orders with sufficient funds to the Warehouse team for fulfillment and delivery preparation.
Review orders with exceptions and update order information including delivery addresses, statuses, and related details to support next-day fulfillment readiness.
Assist with customer and third-party pickups by reviewing payment status, stock allocation, and releasing orders to the Warehouse team.
Review and action daily fulfillment dashboards to ensure delivery orders are properly processed and exceptions are addressed in a timely manner.
Update systems to support accurate invoicing of products and completed deliveries.
Create credit notes and assist in resolving invoicing discrepancies and billing issues.
Investigate, reconcile, and resolve serial number discrepancies and inventory-related concerns.
Upload delivery paperwork and supporting documentation into systems accurately and in a timely manner.
Collaborate with Warehouse, Delivery, Credit, Sales Support, and Customer Service teams to resolve operational issues and support daily execution.
Provide timely follow-up and support on delivery and fulfillment exceptions to ensure smooth operational flow.