Logistics Administrative Assistant - Seasonal

Calgary Stampede

2d

About The Position

The Calgary Stampede is a not-for-profit community organization that preserves and promotes our western heritage, cultures and community spirit with a vision to create a world-class, year-round gathering place for the community. Exemplifying the theme We’re Greatest Together, the Stampede is one of the most respected volunteer-based organizations in the world governed by a Board of Directors with over 2,500 passionate volunteers and 1,200 year-round employees. As an organization that exists for the benefit of the community, inclusion and equity are woven into our core values of western hospitality, pride of place, integrity and commitment to the community. The world-class, year-round gathering place we have built for the community also welcomes visitors from around the world and those who are new to the local community. We know that blending diverse cultures with our long-standing traditions makes community spirit thrive.

At the Calgary Stampede, the Logistics team plays a vital behind‑the‑scenes role supporting all operational teams during our world‑class 10‑day event. The team oversees the park‑wide distribution of assets and goods, as well as Food & Beverage invoicing, ensuring inventory is accurately tracked, goods are delivered on time, and documentation is processed efficiently. Logistics Administrative staff support internal teams and vendors by processing invoices, coordinating inventory movement, and maintaining records in a time‑sensitive, constantly evolving operation. This role is essential to keeping park operations running smoothly throughout the Stampede.

This is a Seasonal Position concluding the end of August.

Requirements

• Strong administrative, organizational, and data entry skills
• Proficiency in Microsoft Excel
• Ability to work efficiently under pressure
• Strong written and verbal communication skills

Nice To Haves

• Experience with invoice processing, inventory tracking, or logistics coordination (asset)
• Familiarity with FoodTrack or similar inventory software is a plus

Responsibilities

• Accurate entry, verification, and timely processing of Food & Beverage invoices
• Ensuring invoices and supporting documentation are accurately digitized and properly filed
• Supporting electronic inventory tracking and warehouse transfers
• Assisting with procurement and cost tracking
• Communicating effectively with vendors, team members, and internal stakeholders
• Supporting logistics operations during peak and event‑critical periods

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees