STAFFING ADMINISTRATIVE ASSISTANT (SEASONAL)

Compass Group•Denver, CO

2d•Onsite

About The Position

We are hiring immediately for a seasonal Staffing Administrative Assistant position located at Catering By Design in Denver, CO. Krafted Kitchen Collection, a proud member of the Compass Group family, specializes in culinary innovation and elevated experiences. Our suite of branded solutions enhances food services in various environments like workplaces, hospitals, senior living communities, academic institutions, and cultural centers. At Krafted, we focus on creating environments that drive productivity and build community through food. Our strength comes from our creative and knowledgeable team, delivering unique dining solutions with precision. Our portfolio includes Foodworks, Catering By Design, Virtual Café, and EAT Club. We invite you to join Krafted Kitchen Collection, where your creativity will help us reach new heights. The Staffing Administrative Assistant is responsible for clerical functions and administrative support of food service programs.

Requirements

Previous staffing management experience is required.

Responsibilities

Answer telephones and direct inquiries in a professional and client centric manner.
Export events from Caterease into Nowsta and maintain data accuracy.
Ensure all events within a 7-day window are fully staffed and properly scheduled.
Drive staff accountability in keeping Nowsta calendars up to date for efficient scheduling.
Assign EPM/Designer roles to events in Nowsta.
Update all event changes and cancellations in real time.
Audit and reconcile Caterease and Nowsta staffing details, including manager IN/OUT times and full shift coverage.
Track attendance issues (call-offs, no-call/no-shows, tardiness) and maintain accurate employee documentation.
Monitor and document event-level staffing issues; communicate with the Event Service Director for HR follow-up.
Participate in staffing hotline rotation to address urgent needs.
Review, approve, and submit time and attendance, ensuring alignment with budget; escalate discrepancies to leadership for potential client billing adjustments.
Maintain confidential personnel files.
Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
Assist with staffing, including finding staff when employees call out on short notice.
Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
Enter weekly cash sales and meal counts using computer.
Perform daily bank deposit reconciliation.
Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
Perform monthly vendor statement reconciliation.
Prepare monthly state claim form for reimbursement.
Assist in preparation of end of month financial reports.
Attend in-service and/or safety meetings as required.
Maintain clean and safe work environment; ability to perform job safely.
Performs other duties as assigned.

Benefits

Medical
Dental
Vision
Life Insurance/ AD
Disability Insurance
Retirement Plan
Colorado Paid Sick Leave
Paid Time Off
Holiday Time Off (varies by site/state)
Associate Shopping Program
Health and Wellness Programs
Discount Marketplace
Identity Theft Protection
Pet Insurance
Commuter Benefits
Employee Assistance Program
Flexible Spending Accounts (FSAs)
paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws