Loan Administration Manager

New Omni Bank N A • Arcadia, CA

4d • $90,000 - $135,000

About The Position

The Loan Administration Manager oversees loan administration and servicing function for the Bank’s commercial and consumer loan portfolio once a credit has been approved. This role manages the team responsible for loan documentation, closing coordination, loan boarding, and ongoing servicing and applicable monitoring through final payoff. The Loan Administration Manager leads a team to ensure that all loan documentation, system boarding, and servicing and applicable monitoring activities are completed accurately, efficiently, and in compliance with bank policies and regulatory requirements.

Requirements

• At least 7 years of banking experience with significant experience in loan operations, loan administration, or loan servicing supporting commercial loans and at least 2 years of experience using Laserpro required.
• Bachelor's degree in finance, business administration, accounting or a related field required.
• Strong leadership and demonstrated ability to lead a team
• Attention to detail and accuracy
• Problem-solving and process improvement mindset
• Strong organization and communication skills
• Ability to manage multiple priorities

Nice To Haves

• 3+ years of supervisory or management experience preferred.

Responsibilities

• Managing the preparation and review of all necessary loan documentation that properly reflect the terms and conditions in the credit approval report using LaserPro for commercial, construction, and CRE loans and letters of credit and using DocMagic for consumer loans, including residential mortgage, HELOCs, and auto loans.
• Working with legal counsel on loan documentation, as appropriate.
• Managing the team to ensure that loan documentation complies with approved credit terms, internal policies, and regulatory requirements.
• Leads closing coordination, including collection of required documentation, collateral perfection, and verification of closing conditions, in partnership with loan officers.
• Ensures proper execution and completeness of loan packages prior to funding.
• Supervises accurate and timely loan boarding of each loan on the core system.
• Ensures proper setup of loan terms including rate structures, payment schedules, escrow requirements, and collateral codes.
• Monitors data integrity and accuracy within the loan system to support downstream servicing and reporting. Works closely with the Accounting department to ensure daily reconciliation.
• Completes monthly and quarterly GL certification.
• Completes regular review of related reports, including but not limited to past dues, file maintenance, posted transactions and exceptions, loan funding, property tax payments, insurance maturities, and UCC follow up.
• Ensures collateral is properly perfected and documented, including filing and tracking of UCCs, deeds of trust/mortgage, and other security instruments.
• Oversees document imaging is properly stored and retained according to the bank’s policies.
• Oversees ongoing servicing of the loan portfolio from booking through payoff.
• Manages the team to ensure proper and accurate processing including but not limited to loan ticklers, payment processing and adjustments, escrow administration, rate changes and modifications, extensions, renewals, changes in loan terms, addresses changes, payment changes, property tax escrow disbursements, loan advances and draw processing, non-accrual and late payment processing, notice of default and/or foreclosure, year-end processing and tax forms, payoff calculations and processing
• Address documentation exceptions and track resolutions.
• Oversees timely responses to internal and external servicing related requests.
• Ensures loan documentation and servicing activities comply with applicable banking regulations and internal credit policies.
• Support internal and external audits, regulatory examinations, and loan review
• Joins occasional task forces for enterprise risk management,
• Comply with and adhere to all applicable regulatory requirements, policies, and procedures, complete assigned ongoing training and ensure direct reports complete all ongoing training.

Benefits

• Medical, vision, dental, and life insurance, generous sick days, vacation days, and holidays, 401(k) company matching, potential for discretionary bonus.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level