Livestock Operations Coordinator

The Western Stock Show Association • Denver, CO

1d • Onsite

About The Position

The Livestock Operations Coordinator plans, coordinates, and executes livestock events and competitions for the National Western Stock Show, while supporting the Livestock Department’s year-round operations. Reporting to the Executive Director of Agriculture Events and Competitions, the role coordinates livestock entries, exhibitor communications, competition logistics, inventory, special events, and on-site livestock show operations. The Coordinator works with NWSS staff, breed associations, exhibitors, judges, volunteers, interns, and industry partners to deliver well-run events and a strong exhibitor experience.

The role also supports the Catch-A-Calf Program through participant communications, recordkeeping, educational activities, and recognition events. Responsibilities include managing operational materials and records, assisting with intern recruitment and supervision, and collaborating with agriculture leadership, volunteers, and cross-functional teams. The position requires work at the National Western Complex in indoor and outdoor conditions, including dusty areas and locations where animals may be present. It involves prolonged desk and computer work, navigating the complex, and lifting up to 15 pounds, with or without reasonable accommodation.

The schedule is primarily four days per week, Monday through Friday, from 9:00 a.m. to 4:30 p.m. between February and November, and five days per week in December and January. Early mornings, late evenings, weekends, and holidays may be required. During the Stock Show, the position is on-site daily, typically for 12 hours at a time. This is a full-time salaried/exempt position with a starting base salary of $62,500 annually. Offers are contingent on successful completion of a criminal background check. WSSA/NWSS is a drug- and alcohol-free employer with a zero-tolerance drug policy, including marijuana, and is an equal opportunity employer that values diversity.

Requirements

• Bachelor’s degree in Agriculture, Animal Science, Agricultural Business, Event Management, or a related field, or an equivalent combination of education and experience.
• Knowledge of the livestock industry, livestock exhibitions, agricultural events, or youth agriculture programs.
• Strong organizational, project management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Demonstrated ability to build relationships with diverse stakeholder groups.
• Proficiency with Microsoft Office Suite and database management systems.
• Ability to work extended hours, weekends, and holidays, particularly during the National Western Stock Show and other events.
• Ability to lift 15 pounds and access and navigate the National Western Complex in its entirety, with or without reasonable accommodation.

Nice To Haves

• Experience working with livestock shows, breed associations, fairs, rodeos, or agricultural organizations.
• Familiarity with livestock entry systems and event management software, preferably ShoWorks.
• Experience coordinating volunteers, interns, or seasonal event staff.
• Working knowledge of multiple livestock species and industry practices.

Responsibilities

• Coordinate and manage livestock show entries, exhibitor records, class breaks, show schedules, and competition logistics.
• Assist in planning and executing livestock shows, sales, and related National Western Stock Show events.
• Support barn and facility operations, including livestock movements, barn turnovers, space assignments, and exhibitor accommodations.
• Collaborate with internal departments to support event execution and participant experience.
• Maintain livestock records and assist with departmental procedures, timelines, and operational plans.
• Serve as a primary contact for more than 20 breed associations and their representatives.
• Coordinate entries, corrections, scheduling updates, premium payouts, rule modifications, sales activities, and special event requests.
• Build working relationships with exhibitors, breed officials, judges, superintendents, sales managers, volunteers, and industry partners, and provide responsive customer service.
• Process exhibitor entries, DNA orders, and related documentation accurately and by established deadlines.
• Prepare and distribute exhibitor packets, credentials, passes, badges, back numbers, and other show materials.
• Respond to livestock-related inquiries and support exhibitor-facing processes and communications.
• Oversee Catch-A-Calf Program participant communications and recordkeeping.
• Coordinate monthly participant calls, educational clinics, and program-related events.
• Assist with calf presentation events and participant recognition activities.
• Manage procurement, inventory, and distribution of awards, ribbons, banners, signage, office supplies, passes, credentials, and other event materials.
• Coordinate production and tracking of operational materials for livestock events.
• Attend livestock committee meetings, prepare minutes, and distribute records to stakeholders.
• Maintain departmental files, databases, and operational documentation.
• Assist with recruiting, onboarding, training, and supervising livestock department interns during the Stock Show; provide guidance and mentorship.
• Collaborate with agriculture leadership, volunteer leadership, and cross-functional teams to achieve departmental goals and improve operational efficiency.

Benefits

• Partially paid medical, dental, vision, and life insurance for the employee; family coverage is available at group rates.
• Voluntary accident, critical illness, short-term disability, and hospital indemnity benefits.
• 100% paid long-term disability.
• Paid sick leave and vacation time.
• Competitive 401(k) retirement plan with up to 7% matching, upon meeting plan qualifications.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level