Litigation Legal Secretary- 3641524

AMS Staffing•Oakland, CA

17d•Hybrid

About The Position

A mid-sized law firm is seeking an experienced Litigation Legal Secretary to provide comprehensive administrative and document support to a team of attorneys. This full-time position includes a hybrid work schedule following the initial training period. The Legal Secretary will support multiple attorneys with a wide range of administrative, organizational, and document-production responsibilities. The role requires strong attention to detail, sound judgment, and the ability to manage competing priorities in a fast-paced environment.

Requirements

High school diploma required
Extensive experience (typically 7+ years) as a legal secretary or legal administrative professional.
Experience supporting senior-level attorneys is highly valued.
Strong writing, proofreading, and communication skills.
Ability to manage multiple deadlines and maintain organization in a high-volume environment.
Demonstrated ability to work independently while also collaborating effectively with a team.
Proficiency in Microsoft Office and Adobe Acrobat.
Familiarity with legal technology tools such as document management systems, time-entry software, and calendaring programs (specific systems may vary).
Strong client-service orientation and professional demeanor.

Nice To Haves

Additional education preferred

Responsibilities

Provide daily administrative and secretarial support to assigned attorneys.
Draft, revise, and proofread documents, correspondence, memoranda, and related materials.
Assist with preparing materials for meetings, hearings, and other legal proceedings.
Handle electronic and physical filing of documents with courts or administrative bodies.
Maintain organized electronic case files and administrative records.
Manage attorney calendars, including meetings, deadlines, and important dates.
Review incoming mail and route items appropriately.
Assist with time entry and coordinate with billing personnel to support timely invoicing.
Open new matters and track related administrative details.
Prepare check requests and coordinate vendor payments as needed.
Assist with travel arrangements and prepare expense reimbursements.
Provide backup support to other administrative staff during absences.
Work occasional overtime when required.
Perform additional administrative duties as assigned.