Litigation Legal Secretary

Hinshaw & Culbertson•Tampa, FL

10d•Onsite

About The Position

The Tampa office is looking for a bilingual, defense litigation secretary with at least 5 years of experience as a litigation secretary in a law firm and 2 years of experience in defense litigation with a primary focus on rideshare litigation. This individual will be responsible for providing excellent client/customer service and will support more than one attorney.

Requirements

5+ years of litigation experience as a legal secretary, with a background minimum of 2 years in defense litigation.
Bi-lingual required (Spanish & English)
Working knowledge and experience in e-filing in both state and federal court systems.
Strong organizational skills with an exceptional attention to detail.
Strong communication, interpersonal and customer service skills, and ability to interact effectively and professionally with management, staff, and external entities, including clients of the firm.
Candidates must possess a minimum typing speed of 65 words per minute, be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook).
Must be able to maintain a high degree of confidentiality and consistently produce high-quality work product.

Responsibilities

Type, edit, e-File pleadings and compose correspondence, including letters, memoranda, and other documents.
Heavy scheduling for depositions, hearings, CMEs, meetings, etc.
Update and maintain databases (i.e., e-mail lists, I-Create information, and client matter lists).
Interact with clients, visitors, and attorneys/staff from other Hinshaw offices.
Open new files, check conflicts of interest, and maintain all client and general electronic files.
Make appointments and travel arrangements; maintain calendar and deadline reminder system.
Process vendor invoices for payment.
Enter attorneys’ expenses.
Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship.