Litigation Legal Secretary

Hinshaw & Culbertson•Miami, TX

6d•Onsite

About The Position

The Miami office of Hinshaw & Culbertson LLP, a national law firm with over 500 attorneys, is seeking a bilingual, defense litigation secretary. This role requires a minimum of 5 years of experience as a litigation secretary in a law firm and 2 years of experience specifically in defense litigation, with a focus on rideshare litigation. The individual will be responsible for providing excellent client/customer service and supporting multiple attorneys.

Requirements

5+ years of litigation experience as a legal secretary
Minimum of 2 years in defense litigation
Bi-lingual required (Spanish & English)
Working knowledge and experience in e-filing in both state and federal court systems.
Strong organizational skills with an exceptional attention to detail.
Strong communication, interpersonal and customer service skills, and ability to interact effectively and professionally with management, staff, and external entities, including clients of the firm.
Minimum typing speed of 65 words per minute
Proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook).
Must be able to maintain a high degree of confidentiality and consistently produce high-quality work product.

Nice To Haves

Primary focus on rideshare litigation

Responsibilities

Type, edit, e-File pleadings and compose correspondence, including letters, memoranda, and other documents.
Heavy scheduling for depositions, hearings, CMEs, meetings, etc.
Update and maintain databases (i.e., e-mail lists, I-Create information, and client matter lists).
Interact with clients, visitors, and attorneys/staff from other Hinshaw offices.
Open new files, check conflicts of interest, and maintain all client and general electronic files.
Make appointments and travel arrangements; maintain calendar and deadline reminder system.
Process vendor invoices for payment.
Enter attorneys’ expenses.
Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship.