Litigation Legal Secretary

TORKLAW • Irvine, CA

8d • Onsite

About The Position

TORKLAW is an award-winning personal injury law firm committed to helping individuals navigate challenging situations. We are seeking a Litigation Legal Secretary to support a dynamic litigation team of 2-3 attorneys and paralegals handling approximately 50 active matters. This role is ideal for someone highly organized, proactive, detail-oriented, and who enjoys supporting the smooth and efficient progression of litigation matters. Our firm operates in a modern, paperless environment using cloud-based platforms and legal technology tools like Slack, Box, and CasePeer, with future system enhancements planned. We seek individuals comfortable with technology, adaptable to change, and quick to learn new systems and workflows.

Requirements

• 5+ years of experience as a litigation secretary, preferably in personal injury or civil litigation.
• Strong knowledge of California court procedures, including CCP deadlines, e-filing, and litigation document formatting.
• Experience supporting multiple attorneys while managing deadlines, priorities, and case-related tasks in an organized and collaborative environment.
• Comfortable working with cloud-based technology and learning new systems quickly.

Nice To Haves

• Experience with case management transitions is a plus.

Responsibilities

• Prepare, format, e-file, serve, and manage litigation documents, including pleadings, motions, discovery, correspondence, and proofs of service.
• Maintain organized electronic files and version control within cloud-based systems.
• Manage calendaring and scheduling for hearings, deadlines, depositions, mediations, IMEs, client meetings, and attorney conferences.
• Coordinate with vendors and proactively track upcoming deadlines and appearances.
• Serve as a point of contact for clients.
• Collaborate closely with attorneys and paralegals to support case progression.
• Maintain organized case files.
• Ensure clear team communication through chat-based platforms.

Benefits

• Competitive compensation based on experience
• 12 paid holidays annually
• 10 paid vacation days annually
• 6 paid sick days annually
• Medical insurance
• 401(k) with 4% fully vested safe-harbor company match
• Regular firm events including happy hours, team building activities, and holiday celebrations
• Opportunities for professional growth and development

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed