Litigation Docketing Specialist

Greenberg Traurig•Las Vegas, NV

4d•$40 - $41•Onsite

About The Position

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work in an innovative and collaborative environment. Join our Team as a Litigation Docketing Specialist in our Las Vegas Office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. The Litigation Docketing Specialist will be an experienced legal professional who has chosen to channel their strong litigation skills into the focus area of calendaring management. This position provides docketing support using ProLaw for the Las Vegas office and its associated practice area groups. We are looking for a candidate with litigation experience in Nevada who can work independently and take ownership of the docketing function for the Las Vegas office. The position reports directly to the Business Director of the Las Vegas office. Candidate should also be flexible to work overtime as needed.

Requirements

Substantial experience computing deadlines for state, federal and appellate courts
Strong knowledge of litigation processes, court rules and procedures
Strong critical thinking skills to process complex orders and analyze effects on other case deadlines
Ability to research, analyze and summarize issues in writing and possess excellent attention to detail
Familiarity with various court websites, docket searching and document retrieval databases
Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
Candidate must be a self-starter who can work independently with minimal supervision
Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks
Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
High attention to detail, outstanding organizational skills, and the ability to manage time effectively
Prior experience with rules-based calendar systems (ProLaw, Compulaw or eDockets software) required
Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook and Adobe Acrobat
Exceptional computer skills with the ability to learn new software applications quickly
Understanding of AI capabilities, limitations, and responsible use in a professional environment
Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality

Nice To Haves

Bachelor’s Degree or equivalent experience preferred
Prior litigation paralegal or legal secretary experience preferred
Prior work experience in large firms preferred

Responsibilities

Reviews emails received within each assigned public folder comprised of internal emails from case teams, scanned mail and ECF filings/serves to determine docketing necessity
Makes informed decisions as to whether the docket items qualify to be added to each case teams' Outlook calendar
Assesses and stages priority of all received items to create a queue for each public folder
Enters and updates applicable deadlines in ProLaw using the Westlaw Legal Calendaring Rules.
Communicates with Litigation department to gather necessary information on case set-ups and management
Performs limited research as needed in the context of verifying applicability of deadlines
Responds to inquiries from the litigation teams regarding docketed events, deadlines, and rules
Maintains and strives to improve processes and procedures to ensure accurate entry of calendar/docket dates