Litigation Docketing Specialist

Fish & Richardson•San Diego, CA

6d•Remote

About The Position

Fish & Richardson, a premier global intellectual property law firm, is seeking a Litigation Docketing Specialist to join their Litigation Practice Systems Department. This is a remote-first position, part of The Hub, Fish’s remote-first group of professionals. Hub employees work primarily from home with no expectation of a regular in-office presence. The role focuses on candidates in San Diego and Silicon Valley. The specialist will independently review legal documents and litigation correspondence to accurately calculate, record, and disseminate docket dates according to court rules and procedures. This includes understanding source documents, reviewing court dockets, verifying jurisdiction and venue, and analyzing calculated dates. The role involves accurately entering all deadlines into Milana, the firm’s litigation docketing platform, providing proactive support to litigation teams, and coordinating with docketing attorneys to ensure correct docketing. The specialist will also perform quality reviews of their own work, respond to inquiries about docketed events and deadlines, prepare and distribute docket reports, and assist with research on court rules. Maintaining and improving processes to enhance efficiency and minimize risk, and promoting the firm’s docketing policies are also key responsibilities.

Requirements

3+ years’ experience computing deadlines in federal, state, and agency court jurisdictions required.
Experience with rules-based docketing systems required.
Thorough knowledge of litigation docketing processes in a law firm is required.
Must be familiar with federal and state court procedural rules.
Demonstrated knowledge of the litigation lifecycle required.
Must be reliable and detail oriented.
Strong analytical, organizational, communication, time management, and technical skills.
Must be highly motivated and proactive with strong attention to detail.
Must be able to exercise independent and professional judgment.
Must have excellent customer service, a good attitude, and the ability to multi-task.
Position requires the ability to work under pressure to meet strict deadlines.
Ability to identify issues, “own the problem,” draw valid conclusions and present same in a clear and concise manner, and work to develop and implement solutions.
Ability to work well within a team-oriented environment and contribute to effective team relationships.

Nice To Haves

Experience with Milana is preferred.

Responsibilities

Independently review legal documents and litigation correspondence to accurately calculate, record, and disseminate docket dates pursuant to applicable court rules and procedures.
Understand source documents, review court dockets as needed, verify jurisdiction, court/venue, and relevant authorities, and analyze and verify calculated dates, adjusting for federal, state, statutory, or agency rules as well as local rules and practices.
Accurately enter all deadlines for firm litigation matters into Milana, the firm’s litigation docketing platform.
Provide proactive support to litigation teams and coordinate with the docketing attorneys to ensure all deadlines are docketed correctly.
Quality review own work product according to internal department protocols and demonstrate sound judgment for escalating questions to the Litigation Docketing Manager and docketing attorneys.
Respond to inquiries from the litigation teams regarding docketed events, deadlines, and court rules.
Prepare and distribute regular docket reports to case teams in accordance with firm policy as well as any additional reports upon request.
Assist with research regarding court rules for assigned jurisdictions and present to case teams in a thorough and concise manner.
Maintain and strive to improve processes and procedures to enhance efficiency and minimize risk.
Provide suggestions to the Litigation Docketing Manager to assist with improving docketing procedures and workflow.
Promote the firm’s docketing policies and procedures through all communications with litigation teams and ensure compliance with all department docketing procedures, best practices, and workflows.