Litigation Case Manager- 3686323

AMS Staffing•Los Angeles, CA

4d•Hybrid

About The Position

Client is seeking an experienced and highly organized Litigation Case Manager to support their Eminent Domain & Inverse Condemnation Group. This critical role is responsible for serving as the operational hub of the practice group and keeping a high volume of complex litigation and condemnation matters moving forward. The Litigation Case Manager will actively monitor matter status, deadlines, hearings, filings, assignments and other key deliverables; facilitate regular matter reviews; coordinate resources and coverage; and follow through with attorneys and business professionals to support timely completion of work. This position can be located in their Orange County or Los Angeles offices and reports to the Senior Practice Support Services Director. The ideal candidate is a proactive problem-solver who thrives in a fast-paced legal environment, exercises excellent judgment, independently manages numerous matters across multiple jurisdictions and creates structure and visibility across active matters. Experience supporting eminent domain, inverse condemnation, real estate litigation, construction litigation, public agency matters, infrastructure, land use, valuation matters or other complex litigation practices is highly desirable.

Requirements

Bachelor's degree, or equivalent experience, is required
8+ years of relevant law firm experience in litigation case management, senior litigation paralegal work, docketing management, litigation operations, litigation coordination and/or similar roles
Experience coordinating a large volume of active litigation matters and coordinating work among multiple attorneys and legal support professionals
Strong understanding of court rules, calendaring practices, litigation workflows, discovery, motion practice, hearings and trial preparation
Experience tracking litigation deadlines across multiple courts and jurisdictions (familiarity with California state court practice is strongly preferred)
Exceptional organizational and project management skills, with demonstrated ability to manage competing priorities and interdependent deadlines with a high degree of accuracy and follow-through
Ability to lead through influence and coordinate timely work across attorneys and professional staff
Strong judgment and the ability to distinguish routine follow-up from issues requiring prompt attorney or management escalation
Excellent written and verbal communication skills and the ability to communicate effectively with attorneys, clients, court personnel, experts, consultants and Firm leadership
Experience preparing litigation status reports, matter dashboards, deadline reports and other management tools
Proficiency with Microsoft Office and legal case management, docketing, court filing and document management systems
Ability to handle confidential information with discretion and maintain impeccable integrity

Nice To Haves

Experience supporting eminent domain, inverse condemnation, real estate litigation, public agency, infrastructure, construction, land use or valuation matters is preferred

Responsibilities

Maintain comprehensive visibility across a portfolio of active eminent domain, inverse condemnation and related litigation matters from matter opening through trial, settlement and post-judgment activity
Conduct regular, structured matter reviews with responsible attorneys and case teams, including weekly check-ins as appropriate, to confirm matter status, upcoming milestones, pending work, responsible team members and next steps
Prepare and maintain matter-specific action plans, status reports, task lists, litigation trackers and other practical tools that provide a current and reliable view of active matters
Anticipate upcoming needs and proactively communicate timing considerations to case teams to support timely preparation for hearings, filings, discovery deadlines, expert deadlines, depositions, mediations, arbitrations, trials and other significant events
Identify potential scheduling conflicts, workflow bottlenecks, missed deadlines or gaps in case management before they affect a client matter
Monitor and update applicable case management and document management systems to ensure accurate matter information and reporting
Coordinate preparation and filing of court documents and administrative submissions with appropriate Firm resources
Work in tandem with the Firm’s Docketing department to track court deadlines, hearing dates, discovery deadlines, briefing schedules, trial dates, expert deadlines, filing requirements and other matter-specific commitments
Review pleadings, notices, court orders, correspondence and other case materials to identify critical dates and required action items
Generate and distribute deadline reports, status updates and action-item summaries to attorneys, case teams and practice group leadership
Identify and promptly escalate overdue assignments, unresolved and/or unassigned action items, conflicting deadlines, calendaring discrepancies and other material issues
Coordinate and oversee delegation of assignments among attorneys, paralegals, legal secretaries and other Firm resources based on urgency, complexity, capacity and role appropriateness
Clarify assignment scope, responsible person, due date, dependencies and expected deliverables to promote accountability and efficient completion of work
Maintain visibility into delegated work and confirm completion of critical assignments, filings, service requirements and other deliverables
Facilitate recurring matter-status meetings and circulate concise action-item summaries identifying ownership and target completion dates
Monitor key case developments and proactively communicate changes affecting schedules, deadlines, staffing or resources
Help ensure continuity of operations during employee absences, leave periods and staffing transitions
Partner with practice leadership and Legal Support Services to identify recurring workload, coverage or process issues and recommend practical solutions
Participate in practice group, case team and Firm administrative meetings as needed
Complete special projects and other responsibilities as assigned