Legal Assistant - Litigation

Genova Burns • Newark, NJ

16d • Onsite

About The Position

Genova Burns LLC, a mid-sized law firm, is seeking an experienced Litigation Assistant for its Newark, New Jersey office. The position provides litigation document, filing, client-file, calendaring, time-entry, and administrative support to assigned attorneys. The role requires at least five years of legal secretary experience and a high school diploma; a college degree is preferred but not required.

Requirements

• High school diploma required.
• At least five years of experience as a legal secretary required.
• Knowledge of document management systems; iManage preferred.
• Advanced knowledge of Microsoft Word, Outlook, PowerPoint, Excel, and Adobe Acrobat.
• Excellent verbal and written communication skills.
• Ability to work as a team player.
• Strong customer-service attitude and professional demeanor, including in high-stress situations.
• Flexibility, adaptability to workload fluctuations and changing responsibilities, and willingness to assist wherever needed.
• Ability to communicate concisely and accurately in writing and verbally.

Nice To Haves

• College degree preferred but not required.
• Experience with iManage preferred.

Responsibilities

• Draft and format briefs, pleadings, correspondence, and other legal documents.
• Prepare tables of authorities and tables of contents.
• Prepare and assist with document productions.
• File and e-file legal documents with state and federal courts.
• Proofread documents regularly and accurately to ensure completeness and accuracy.
• Update and maintain client files, including electronic filing of client-related documents.
• Maintain attorney calendars through Outlook, including scheduling appointments and calendaring due dates.
• Accurately enter, review, and revise attorney time.
• Provide full administrative support to assigned attorneys.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED