Litigation and Environmental, Land Use, and Natural Resources Practice Assistant (Legal Assistant/Secretary)

Stoel Rives•Sacramento, CA

19d•Hybrid

About The Position

Stoel Rives LLP is hiring a Practice Assistant to provide legal and administrative support to attorneys in its Litigation and Environmental, Land Use, and Natural Resources practice groups at the Sacramento office. The position reports to the California Office Administrator. It is hybrid, non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 a.m. to 5:00 p.m., Monday through Friday. The role includes preparing, formatting, filing, and serving legal documents; supporting land use applications, FOIA requests, and administrative proceedings; word processing and proofreading; managing time entries, proformas, invoices, and expense requests; and communicating with clients and outside counsel. The Practice Assistant also supports calendars, deadlines, travel, meetings, files, records, and other administrative needs, and provides coverage and coordination within the practice assistant team. The successful candidate will maintain confidentiality, manage changing priorities and deadlines in a fast-paced environment, and demonstrate strong organization, accuracy, communication, and client-service skills. The position requires proficiency with common office applications and the ability to operate office equipment and perform the described computer, document, and file-handling tasks.

Requirements

High school diploma or GED equivalent.
At least three years of experience providing legal administrative support.
Ability to type at least 60 words per minute.
Proficiency with common office applications, including Microsoft Office and Adobe Acrobat.
Strong organizational, grammar, proofreading, and attention-to-detail skills.
Strong interpersonal and client-service skills, with clear, effective, professional verbal and written communication in English.
Ability to maintain confidentiality and prioritize responsibilities and projects as priorities change.
Ability to coordinate resources to meet deadlines, manage multiple tasks in a fast-paced environment, solve problems, take initiative, and follow through.
Ability to work independently and collaboratively, maintain a professional demeanor, and have prompt, regular, and predictable attendance.
Ability to operate a telephone, personal computer, photocopy equipment, and other necessary office equipment; read handwritten and typed instructions; type for extended periods during a 7.5-hour workday; proofread accurately; and carry files, binders, and file pouches short distances.

Nice To Haves

Experience providing legal administrative support in energy, environmental, or land use law.
Certificate or college degree in an administrative assistant, legal assistant/secretary, or paralegal program, or a related field, in lieu of one year of work experience.
Experience with law firm software such as iManage, Visio, Emburse, Carpe Diem, Aderant, Intapp, Rendezvous, Box, Workshare Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction.
Familiarity with state and local government structure.
Familiarity with local, state, and federal court procedures and electronic court filing.
Understanding of Extensible Markup Language, FERC electronic tariff filing, and electronic quarterly report requirements.
Basic understanding of accounting.

Responsibilities

Prepare, revise, format, file, and serve pleadings and other legal documents in courts, agency proceedings, and other forums.
Prepare and track FOIA requests; prepare land use applications for city and county governments; track land use processes and prepare additional filings.
Keyboard, format, proofread, edit, label, and redact legal documents; transcribe messages and dictation; and produce redline comparisons using document comparison software.
Enter, proofread, and close time entries; review, distribute, and track proformas and invoices; manage complex proformas; research and resolve billing questions; and process expense reports and invoice disbursement requests.
Communicate with clients and outside counsel by phone and email, obtain client signatures, coordinate client travel, and coordinate holiday cards and gifts.
Provide coverage for the practice assistant team, coordinate projects with support departments, assist coworkers and timekeepers with technology or firm procedure questions, and participate in team meetings.
Scan, copy, fax, print, organize, and transmit documents; request and review conflicts reports; open new client matters; maintain electronic and physical files; retrieve documents; and prepare and maintain notebooks.
Maintain timekeepers’ calendars and monitor docketing deadlines; review documents and correspondence for deadlines and information; maintain contacts and working lists; distribute mail; schedule meetings; and coordinate conference room and lunch reservations.
Track CLE credits and prepare compliance reports; submit business and professional development expense approval requests; answer calls and relay messages; arrange travel; and maintain the practice group intranet page.
Comply with firm policies, including requirements related to confidentiality and insider trading, and perform other duties as assigned.

Benefits

Annual discretionary bonus.
Paid family and medical leave.
Competitive paid time off.
Remote work options.
Medical insurance.
Dental insurance.
Vision insurance.
Life insurance.
Long-term disability insurance.
AD&D coverage.
Employee assistance program.
Flexible spending account.
Voluntary life, AD&D, and long-term care options.
Firm-contributed health savings account.
Pre-tax transportation and parking plan, including an employer monthly subsidy of $100 for individuals who work at least three days per week in the office.
Annual contribution into the employee’s retirement plan.