Litigation Administrative Assistant

Nelson Mullins Riley & Scarborough•Nashville, TN

About The Position

Nelson Mullins, an AmLaw 60 firm, is currently seeking a Legal Administrative Assistant to join an established National Litigation Team. This position provides a wide range of administrative and clerical support to a legal team in a fast-paced environment. In this role, you will provide comprehensive administrative and litigation support to attorneys and legal teams, ensuring efficient case management and exceptional client service.

Requirements

Minimum of three years of experience supporting civil litigation matters in both federal and state courts.
Strong foundation in legal procedures and workflows.
Excellent analytical, problem-solving, and multitasking abilities.
Exceptional attention to detail and organizational skills to manage competing priorities effectively.
Initiative, resourcefulness, and the ability to work independently while meeting time-sensitive deadlines in a fast-paced environment.
Strong written and verbal communication skills, including a high level of accuracy in spelling and grammar.
Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
Familiarity with legal billing guidelines and client invoicing processes.
Strong technical aptitude, with the ability and interest to quickly learn and utilize a variety of software systems and tools to support efficient legal operations.

Responsibilities

Maintaining and organizing electronic files using NetDocuments.
Drafting, formatting, editing, and proofreading a variety of legal documents, including pleadings, discovery, and correspondence.
Managing electronic filings in both state and federal court systems.
Downloading and reviewing court documents.
Analyzing pleadings and orders to accurately log and process docketing requests using the firm’s docketing software, Milana.
Handling incoming mail.
Professionally managing phone calls and client communications.
Supporting the team in maintaining strong client relationships.
Coordinating and scheduling meetings, conference calls, and appointments using Microsoft Teams and Outlook.
Maintaining attorney calendars and managing travel arrangements.
Entering and editing attorney time.
Preparing and distributing client invoices.
Monitoring accounts receivable and assisting clients with payments.
Supporting administrative functions such as processing expenses, conducting initial conflict checks, opening and closing client matters, and preparing engagement letters.