Lien Documentation Specialist

AgWest Farm Credit • Spokane, WA

4d • Hybrid

About The Position

AgWest Farm Credit is seeking a Lien Documentation Specialist I, II, or III for its Loan and Lien Document Administration department in Spokane, Washington. This full-time position reports to the VP, Lien and Vault Documentation. The specialist reviews and completes UCC filing requests, performs post-filing searches, and electronically records documents in real estate records.

The position prepares and files state and county UCC forms, maintains accurate filing records, analyzes post-filing searches, and processes electronic filings and releases for titled vehicles. It also reviews and electronically records real estate documents, responds to inquiries, collaborates with lending and loan documentation teams, and generates management reports as requested. Employees must follow company policies, procedures, and internal controls.

After an initial in-office training period, the position is eligible for coordinated hybrid flexibility and a one-time home office stipend. Occasional travel may be requested for conferences, training, or staff and team meetings.

The listed typical starting salary ranges are $44,200–$58,900 for Level I, $48,400–$64,500 for Level II, and $53,600–$71,900 for Level III. Full base salary ranges are $44,200–$66,200, $48,400–$72,600, and $53,600–$81,000, respectively. Annual performance-based incentive targets are 6% of base for Levels I and II, and 8% for Level III. Eligible candidates who need to relocate may receive relocation assistance. Job level and starting salary depend on factors including experience, education, certifications or licensure, internal equity, location, business needs, and market demands.

Requirements

• High school diploma or equivalent.
• Generally, a minimum of two years of experience in collateral lien processing, loan documentation, or a related field such as legal or paralegal work.
• Understanding of post-lien searches and ability to analyze findings.
• Ability to review and analyze loan and/or legal documents for accuracy and compliance.
• Ability to produce accurate reports, documents, and correspondence, with attention to detail and knowledge of correct spelling, grammar, and sentence structure.
• Ability to work efficiently and effectively on multiple projects using multiple software programs.
• Ability to work independently and as part of a collaborative team.
• Effective communication with internal and external stakeholders.
• Proof of authorization to work in the United States is required if hired; the employer does not sponsor work authorization.

Nice To Haves

• General knowledge of collateral perfection methods and perfecting security interests in personal property, real estate, and fixtures.
• General understanding of Uniform Commercial Code (UCC) guidelines.
• Experience in commercial lending, banking, or a related field.

Responsibilities

• Prepare and file state and county UCC forms, including UCC-1 Financing Statements and UCC-3 amendments, continuations, and terminations.
• Review submissions for accuracy, follow procedures, and ensure appropriate collateral perfection.
• Maintain accurate UCC filing records, ensure proper indexing and updates, and file continuations before expiration.
• Conduct post-filing searches and analyze results to determine lien position and whether the security interest is perfected.
• Address issues with requests and collaborate with lending and loan documentation teams to clarify requests or obtain additional documentation.
• Process and manage electronic filings and releases for titled vehicles, verifying accuracy for lien perfection.
• Review, process, and electronically record real estate documents, ensuring accuracy and completeness before e-recording.
• Respond to inquiries and provide information to lending and loan documentation teams.
• Generate management reports as requested.
• Perform duties in accordance with company policies, procedures, and internal controls.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision insurance.
• Basic term life and AD&D insurance fully paid for by the company.
• 15 vacation days, 15 sick days, 12 holidays, and 3 volunteer days annually.
• 401(k) plan with a 6% match plus a 3% employer contribution.
• Employee Assistance Program.
• Wellness Program.
• One-time home office stipend.
• Relocation assistance for eligible candidates who must relocate.
• Vacation accrual rates increase with tenure.
• Annual performance-based incentive target: 6% of base for Levels I and II; 8% for Level III.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED