Licensing Submission Coordinator
About The Position
The Submission Coordinator executes licensing submissions by preparing, submitting, and tracking concept and print-on-demand (POD) materials. Coordinators are assigned to specific licenses and may provide cross-support as submission volume and business needs require. The role prepares and submits concept and pre-production materials for retail licensing approvals, executes ecommerce POD submissions, and processes submissions through all stages before final production. It tracks approvals, follows licensor guidelines and internal procedures, communicates progress and outstanding needs to the Licensing Trafficker, and supports revisions, resubmissions, and rush submissions. The coordinator works across multiple software applications and may flex across licenses and teams to address workload surges, coverage needs, or physical sample processing. The position also participates in team meetings, training, and process improvement discussions. Work takes place in a fast-paced, open-floor-plan office in a temperature-controlled building, with business casual attire. The role involves prolonged computer viewing and typing, and occasional sitting, standing, bending, and lifting up to 25 pounds. Duties may change at any time with or without notice.
Requirements
- Familiarity with Microsoft Office Suite, including Excel.
- Strong attention to detail and accuracy.
- Ability to manage assigned tasks efficiently within defined timelines.
- Clear verbal and written communication skills.
- Ability to learn and follow established workflows and submission standards.
- Ability to work in a fast-paced environment.
- Ability to sit, stand, bend, and occasionally lift up to 25 pounds.
- Ability to view and type on computer screens for long periods.
Responsibilities
- Prepare and submit concept and pre-production materials for retail licensing approvals.
- Execute print-on-demand (POD) submissions for the ecommerce division.
- Process submissions across all stages before final production, following established priorities.
- Track submission and approval statuses and update internal systems accurately.
- Follow licensor guidelines, submission requirements, and internal SOPs when preparing materials.
- Communicate submission progress, received feedback, and outstanding needs to the Licensing Trafficker.
- Support revisions, resubmissions, and rush submissions as directed.
- Work across multiple software applications, including Adobe Photoshop, Illustrator, and Microsoft Office.
- Identify errors, inconsistencies, or missing information and take corrective action before submission.
- Flex across licenses and teams to support workload surges, coverage needs, or physical sample processing.
- Participate in team meetings, training, and process improvement discussions.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
