Licensing Coordinator

Hearst • New York, NY

2d • Hybrid

About The Position

As a Licensing Coordinator, you’ll help bring recognizable magazine brands to life through products, partnerships, marketing, and e-commerce. You’ll help organize licensing operations, protect intellectual property, and turn brand recognition into consumer experiences. The role supports licensing operations for Hearst Magazines’ portfolio of more than 30 U.S. brands, including Cosmopolitan, ELLE, Esquire, Good Housekeeping, Harper’s BAZAAR, and Popular Mechanics.

Requirements

• At least 2 years of experience in project management, sales, merchandising, marketing, brand management, or a related field, or equivalent experience.
• Strong organizational and time-management skills, including the ability to prioritize competing needs and manage multiple projects in a fast-paced environment.
• Detail-oriented, data-driven approach, with strong analytical, problem-solving, and follow-through skills.
• Excellent written and verbal communication skills and a collaborative, customer-service mindset.
• Proficiency with Google Workspace and Microsoft Office.
• Ability to work collaboratively with cross-functional partners, including Legal, Research, editorial, marketing, and licensing stakeholders.
• Ability to work in a hybrid capacity, with 4 days per week in the Hearst Magazines NYC office.

Nice To Haves

• Experience with Monday.com.
• Awareness of consumer product trends and strong product sensibility, with an ability to understand how brands translate into compelling consumer products.

Responsibilities

• Maintain licensing CRM systems, tracking tools, and dashboards to support accurate and efficient accolade licensing operations.
• Review and proofread licensing contracts to help ensure accuracy, completeness, and compliance.
• Coordinate product submissions and support product approvals from submission through final approval.
• Manage licensing operations meetings and workflows, helping activities progress from contract execution through royalty reporting.
• Partner with Legal on intellectual property protection initiatives, including product and accolade infringement, Amazon Brand Registration, and URL management.
• Track marketing campaigns across print, digital, social, and newsletters, and help promote licensing opportunities.
• Support editorial and e-commerce initiatives by securing editorial mentions, updating best-seller lists, managing affiliate reports, and maintaining e-commerce tracking.
• Develop brand materials, presentations, and pitch decks; coordinate with the Hearst Research team to gather data supporting sales and business development.

Benefits

• Access to innovative training programs, immersive workshops, and exclusive industry events.
• Hybrid work flexibility.
• Employee Resource Groups.
• Medical, dental, and vision insurance from Day 1.
• 401(k) plan with a generous company match.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed