Licensing Specialist

Archwell

17d•Onsite

About The Position

The Specialist, Licensing II reports to the Senior Compliance Manager and is responsible for assisting in the day-to-day operations of the licensing department to include updating information in NMLS, filling for company, branch, and individual licenses, and assisting in filing reports. The Licensing specialist will also assist the Compliance Department as the need arises. Archwell creates, buys, and grows companies to build a strong, comprehensive portfolio to help businesses thrive, even in the toughest of markets. Our teams build essential corporate services, technology, and consulting to help the mortgage, finance, and banking industries succeed.

Requirements

Experience in the NMLS system for licensing in the mortgage industry (MLOs, company, and branch licenses)
Must be able to build and maintain internal and external relationships
Must be self-motivated, detail-oriented with creative problem solving, strong organizational and time management skills, and the ability to work under pressure
Must have the ability to deal with sensitive business information in a confidential and professional manner
Must have the ability to handle regulatory filings and records retention
Must have the ability to analyze information relating to the position
Must have the ability to manage multiple tasks/projects simultaneously and demonstrate flexibility and adaptability to changing priorities, including the ability to prioritize workload to meet critical deadlines
Must have solid organizational skills and high attention to detail with knowledge of commonly used concepts and practices
Strong written and verbal communication skills
Three (3) + years of mortgage licensing experience required
Experience in the NMLS system for licensing in the mortgage industry (MLOs, company, and branch licenses)

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Updating information in NMLS
Filling for company, branch, and individual licenses
Assisting in filing reports
Assisting the Compliance Department as the need arises
Maintaining and monitoring licenses at the originator, branch, and company level
Interfacing with employees regarding licensing issues as they arise
Informing the company of changes and updates in requirements discovered during the application, reporting, or renewal process
Responding quickly to the company and/or regulators and retaining responses in an organized matter for future reference
Following submission, tracking each license application until it is approved
Informing applicable parties of application/license status
Maintaining schedules to ensure all deadlines are met (education, renewals, reports)
Responsible for all company, branch, and individual license renewals
Efficiently suggesting and obtaining licenses in new states or authorizations to expand operations
Handling all types of licensing matters
Responsible for all education and bond requirements
Responsible for compiling financial requirements to file with the licensing authority
Obtaining and renewing company business licenses
Summarizing and reporting to management
Integrating into a fast-paced, teamwork-focused work environment with extensive collaboration
Conducting thorough quality checks to ensure compliance with all licensing requirements
Effectively communicating, working with, and building relationships with all levels in the company
Delivering creative licensing solutions
Special projects and additional tasks as assigned by the Compliance VP
Maintaining regular and punctual attendance
Performing other related duties as assigned