Licensing Coordinator

Sony•Santa Monica, CA

1d•Hybrid

About The Position

Aniplex of America Inc. is seeking a Licensing Coordinator to join their team in Santa Monica, CA. This individual will support both the content and merchandise licensing teams by coordinating materials, preparing documentation, and tracking approval processes across multiple licensed properties. This role works closely with licensors and sub-licensors as well as other company departments such as Marketing, Production and Accounting teams. This role is a great opportunity for an organized, detail-oriented individual looking to build a career in licensing or entertainment operations. A passion for Japanese Anime, games and related culture is highly preferred. This position will be on a Hybrid schedule with 2-3 days per week in the Santa Monica office.

Requirements

1-3 years experience in a licensing, entertainment, merchandising, or administrative support
JAPANESE - ENGLISH Bilingual required – must have professional level skills of reading, writing and communicating in Japanese for daily correspondence with licensors in Japan
Ability to interact and communicate effectively with others
Strong organizational skills with the ability to track and research performance analytics and create reports on multiple projects and competing deadlines
Strong attention to details and accuracy
Self-motivated, self-starter, energetic
Strong Microsoft Office skills with emphasis on Excel and PowerPoint
All candidates must be authorized to work in the USA

Nice To Haves

Bachelor’s degree in a related field preferred or equivalent years of experience
Knowledge, interest and passion in Anime, Manga and Entertainment highly preferred
Willingness and ability to handle hands-on tasks such as unpacking, packing, and shipping product samples

Responsibilities

Support the content and merchandise licensing teams by preparing materials, tracking approvals, and maintain accurate documentation for each licensee
Assist with processing, tracking, and review of royalty reports, including data entry, invoice tracking, and coordination with accounting on discrepancies or follow-ups
Coordinate material delivery and schedules for each licensing right between headquarters in Japan, localization companies, and each licensee
Support submission and approval progress of licensing deals from each licensee
Prepare and organize documents and materials needed for each licensee’s requirements
Support product and content review process by checking submission for completeness, accuracy, and guideline compliance prior to approval
Complete and submit required product approval forms to headquarters in Japan, including documentation prepared in Japanese
Maintain licensee data and contractual information – as well as assets, including product submissions, quality assurance procedures, and sales materials – including the input of information into a royalty management system
Monitor and ensure the timely submission of quarterly royalty reports by licensees, reviewing data submitted and raising questions where applicable
Receive, sort, pack, and ship final product samples per instructions
Assist with special projects as requested
Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above

Benefits

Comprehensive medical, prescription drug, dental, and vision coverage with coverage for spouses/domestic partners and child dependents, including access to a Health Savings Account (HSA) and Flexible Spending Account (FSA)
Employee assistance plan and comprehensive behavioral health benefits
Fertility benefits, including, surrogacy, and adoption assistance programs
Basic and supplemental life insurance for employees as well as supplemental life insurance coverage for their spouses/domestic partners and children
Voluntary benefits such as group legal, identity theft protection, accident, and hospital indemnity insurance
Short-term & long-term disability plans
Up to 12 weeks of paid parental and caregiver leave
401(k) Plan with pre-tax, Roth, and after-tax options and company match with immediate vesting
Education assistance and student loan programs
Flexible Work Arrangements, including remote and hybrid work schedules
Time off to include vacation, paid holidays, sick leave, Summer Fridays (early release), and a winter break between Christmas and New Year’s Day (based on business needs)
Referral bonuses (subject to eligibility)
Matching gift program
A wide variety of employee business resource groups (EBRGs)
Special discounts on Sony products, offered exclusively to Sony employees
Employee stock purchase plan (Sony covers commissions and fees for your Sony stock purchases made through after-tax payroll deductions)