Licensing & Brand Operations Administrator

Rochester Optical • Rochester, NY

6h • $30 - $40 • Onsite

About The Position

Rochester Optical is seeking a highly organized Licensing & Brand Operations Administrator to support the day-to-day management of licensed brands, approval workflows, marketing coordination, design administration, and cross-functional project tracking. This role provides administrative, organizational, and licensing support for the company's marketing, branding, and product initiatives. This position coordinates marketing projects, maintains brand assets and marketing materials, supports events and promotional activities, and assists with the day-to-day administration of licensed brands. The position helps ensure compliance with licensor requirements, tracks approvals and key deadlines, maintains licensing documentation, and facilitates communication between internal teams and external partners. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple projects while supporting marketing, brand management, and licensing operations.

Requirements

• Exceptional organization, tracking, and follow-through skills.
• High attention to detail, especially with approvals, deadlines, brand rules, and documentation.
• Professional communicator who can interact confidently with internal teams, licensors, vendors, and consultants.
• Proactive project coordinator who can manage many moving pieces without losing deadlines or details.
• Sound judgment and discretion when handling brand, contract, and commercial information.
• Comfortable working with creative materials, brand standards, packaging, marketing content, and product assets.
• Collaborative, service-oriented, and willing to support both licensing and general marketing/design administrative needs.

Nice To Haves

• Bachelor degree or equivalent experience in business, marketing, communications, brand management, merchandising, product development, or related field.
• Experience in licensing, marketing coordination, brand operations, project administration, consumer products, retail, or creative workflow support preferred.
• Strong Microsoft Office skills, especially Excel, Word, PowerPoint, and Outlook.
• Experience with digital asset management, project tracking tools, ERP/product data systems, or creative workflow systems is a plus.

Responsibilities

• Coordinate routine licensor communications, maintain contract and renewal trackers, organize approval records, and monitor key deadlines.
• Prepare product, packaging, marketing, and artwork approval submissions; track approvals; maintain compliance documentation and brand guidelines.
• Support campaign coordination, trade show preparation, promotional materials, website/e-commerce updates, and retail placement support.
• Coordinate design requests, manage creative approvals, organize digital assets, maintain brand libraries, and help route design feedback.
• Assist with royalty reporting support, product performance tracking, meeting notes, status reports, action lists, and internal documentation.
• Work with sales, product development, operations, finance, external consultants, and licensors to keep projects moving and information organized.

Benefits

• Medical insurance (Blue Cross/Blue Shield PPO and three high-deductible plans with employer-sponsored Health Savings Accounts)
• MetLife Dental Insurance
• Company-paid group life insurance
• Group long-term disability insurance policies
• Paid Time Off program
• Holidays
• 401(k) program with an annual company match
• Vision program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree