License and Permit Specialist

Circle K•Corona, CA

2d•$70,000 - $75,000•Onsite

About The Position

The Permits & Licensing Analyst supports Circle K Operations by coordinating, tracking, and maintaining permits, licenses, inspections, and regulatory approvals required for new store openings, remodels, and ongoing store operations. This position serves as a key operational resource, partnering with Store Operations, Facilities, Construction, Real Estate, Legal, Environmental, and external regulatory agencies to ensure required permits and licenses are obtained and maintained. The Analyst is responsible for providing visibility into licensing and permitting status, proactively following up on outstanding requirements, and escalating potential compliance issues or delays that could impact a store opening, remodel, or continued operation.

Requirements

Associate or bachelor's degree in Business Administration, Operations, Project Management, or related field preferred; equivalent experience may be considered.
1–3 years of experience in operations support, licensing, permitting, compliance, project coordination, facilities, or multi-unit retail preferred.
Convenience retail, fuel, food service, or other regulated multi-site business experience preferred.
Strong organizational and project-tracking skills.
Ability to manage multiple locations, projects, and deadlines simultaneously.
Strong attention to detail and follow-through.
Effective written and verbal communication skills.
Comfortable communicating with government agencies and regulatory authorities.
Strong Microsoft Excel, Outlook, Teams, and reporting skills.

Nice To Haves

Associate or bachelor's degree in Business Administration, Operations, Project Management, or related field
1–3 years of experience in operations support, licensing, permitting, compliance, project coordination, facilities, or multi-unit retail
Convenience retail, fuel, food service, or other regulated multi-site business experience

Responsibilities

Coordinate and track permits and licenses required for new store openings, remodels, and ongoing operations.
Research state, county, and local licensing and permitting requirements for assigned locations.
Prepare, submit, and monitor applications, renewals, modifications, and supporting documentation.
Coordinate operational licenses and approvals that may include: Business licenses, Food service and health permits, Tobacco and age-restricted product licenses, Lottery licenses, Alcohol licenses, as applicable, Signage permits, Fire and life-safety approvals, Certificates of Occupancy, Other state and local operational requirements.
Support permit and licensing changes resulting from remodels, changes in operations, or new products and services.
Maintain accurate documentation of licenses, permits, inspections, approvals, and expiration dates.
Partner with Operations and project teams to ensure required licenses and regulatory approvals are completed prior to store opening or reopening.
Maintain a permitting and licensing checklist for each assigned project.
Track critical milestones and communicate outstanding items that could impact opening dates.
Participate in new store and remodel readiness meetings as needed.
Coordinate with Facilities, Construction, and Real Estate when project-related permits affect operational readiness.
Escalate permitting or licensing risks to Operations leadership in a timely manner.
Monitor license and permit expiration dates and coordinate timely renewals.
Identify potential compliance gaps and work with the appropriate business partners toward resolution.
Maintain organized records to support internal reviews, audits, and regulatory inquiries.
Assist Operations with responding to notices or requests from regulatory agencies.
Support stores in understanding documentation and posting requirements associated with applicable permits and licenses.
Maintain a centralized Permits & Licensing Tracker for assigned locations.
Provide regular reporting on: Applications submitted, Approvals received, Outstanding requirements, Upcoming renewals, Expiring licenses, Inspection status, Compliance concerns, Risks to store-opening or remodel timelines.
Follow up with internal and external partners until outstanding items are resolved.
Maintain accurate electronic records and supporting documentation.
Work closely with: Operations | Facilities | Construction | Real Estate | Legal | Environmental | Finance | Store Leadership | Government Agencies | Vendors.
Serve as a central point of coordination to help ensure Operations has visibility into permitting and licensing requirements affecting stores.