Library Talent Operations Coordinator

Princeton University•Princeton, NJ

2d•$70,000 - $80,000•Onsite

About The Position

Princeton University Library (PUL) seeks a highly organized, client-focused, and detail-oriented Library Talent Operations Coordinator to support talent acquisition, employee development, and people operations across the Library. Reporting to the Director, Talent and Organizational Effectiveness, the Coordinator supports PUL’s talent acquisition and employee development efforts by coordinating Dean of the Faculty (DOF) and Human Resources (HR) staff hiring activities, maintaining accurate entries into applicant tracking systems, and providing logistical support for candidates, employee training, and organizational initiatives. Highly developed tact, discretion, and diplomacy are necessary skills for success in this role.

Requirements

Bachelor's degree or equivalent combination of education and experience.
Minimum of three (3) years of experience in recruitment coordination, HR administration, talent operations, or a related field.
Experience working with applicant tracking systems and HR platforms such as Workday, PeopleSoft, Interfolio, or similar systems.
Strong organizational and project coordination skills with the ability to manage multiple priorities simultaneously.
Demonstrated ability to handle confidential and sensitive information with discretion.
Excellent judgment, diplomacy, and interpersonal skills.
Strong written and verbal communication skills.
Exceptional attention to detail and commitment to data accuracy.
Demonstrated ability to learn and adapt to new technologies and systems.
Strong client-service orientation and commitment to fostering positive employee and candidate experiences.

Nice To Haves

Experience working in higher education, academic libraries, or similarly complex organizations.
Familiarity with Airtable, Confluence, or comparable content and workflow management platforms.

Responsibilities

Coordinate and track employee status changes, appointments, and organizational updates.
Maintain and update PUL’s Library organizational chart to ensure accuracy and consistency.
Coordinate employee offboarding processes and related documentation.
Maintain and update the library's vacancies database and follow up on incomplete or missing information.
Support data integrity across HR and talent management systems through audits and in collaboration with Human Resources and Dean of Faculty partners.
Identify opportunities to improve processes with a focus on enhancing the candidate and employee experience.
Coordinate hiring activities including job postings, interview scheduling, candidate communications, and documentation management.
Partner with Talent Acquisition and hiring managers to ensure alignment on recruitment timelines and requirements.
Coordinate interview logistics with library administrative staff and facilitate on-site interview experiences.
Support the development and delivery of a centralized onboarding process for new employees.
Coordinate logistics for employee training, professional development programs, and engagement initiatives.
Provide day-of-event support for training sessions and the Library's Learning and Education Training Committee (LETC).
Design, maintain, and update the Talent and Organizational Effectiveness Confluence site.
Ensure content remains current, accessible, and aligned with Library priorities and initiatives.