Library Specialist CL3

University of Maine System • Orono, ME

3d • $22 • Onsite

About The Position

This position involves planning, overseeing, and supervising a defined library program, project, system, or unit (e.g., ILL, circulation). The role requires participating in maintaining a safe, welcoming, and productive environment for staff and users, contributing positively to the work, and demonstrating strong collaboration skills. The specialist will utilize coaching and mentoring methods, train student assistants and library employees, and commit to organizational improvement by identifying opportunities for enhancement. Responsibilities include responding to building and security issues, providing comprehensive communication regarding non-routine matters, handling complex customer requests, and preparing individualized responses. The role also involves representing the campus at system-wide meetings, generating reports, developing complex queries, and conducting advanced searches of library resources. Maintaining and updating bibliographic and circulation records, receiving and inspecting materials, using library software and equipment, performing standard circulation duties, opening and closing the library, and maintaining library stacks are also key functions. Additionally, the position requires assisting patrons with search, retrieval, and use of library systems and equipment, and performing other reasonably related duties as assigned.

Requirements

• High School diploma or equivalent (G.E.D.)
• Assists with managing the Circulation Desk and scheduling employees; supervising employees; conducting staff meetings; hiring, scheduling, and coordinating training of student assistants in conjunction with Circulation supervisors
• Public service experience
• Strong written, verbal, and interpersonal communication skills
• Ability to work well in a team environment
• Ability to prioritize tasks appropriately and complete work in a timely manner
• Skills in organizing and managing electronic records and files
• Capability to follow and write instructions and procedures accurately
• Intermediate to advanced computer knowledge
• Problem-solve and troubleshoot issues
• Ability to work from diagrams and drawings
• Ability to measure and calculate
• Ability to create, configure, and use spreadsheets, collections allocation, and/or physical shelving space
• May manage digitization for the department
• May inventory collections
• Compile department statistical reports
• Write and edit detailed policies and procedures
• Collaborate with Circulation supervisors daily to ensure smooth operation of the department
• Use basic hand tools
• Perform minor maintenance
• Regularly lifts up to 50 lbs., reaches high and low shelving, walk or move as much as 1/2 mile at a time, and stands and shelves for extended periods of time
• Experience working with alphanumeric sequences

Nice To Haves

• Library experience
• Ability to drive a van for transport of materials, requiring a driver's license

Responsibilities

• Plans, oversees and supervises a defined library program, project, system or unit (ILL, circulation, etc.)
• Participates in maintaining a safe, welcoming and productive environment for fellow staff and library users
• Contributes a positive, creative, and energetic force to the work; demonstrates skills in collaboration especially working with staff members whose interests and needs differ
• Utilizes coaching and mentoring methods which provide an environment that is anticipatory, supportive, and encourages constructive feedback on performance
• Trains student assistants and library employees
• Commits to organizational improvement by identifying opportunities to improve, and recommending possible alternatives for a situation
• Responds to library building and security issues
• Provides a full range of communications, both verbally and in writing, regarding non-routine questions, issues and procedures; handles the most complex and sensitive customer/student requests requiring a comprehensive understanding of relevant policies, procedures and rules; prepares individualized responses for non-routine and/or escalated issues
• Represents the campus at system wide library unit meetings
• Generates reports
• Develops complex queries
• Conducts complex searches of library resources requiring an advanced knowledge of one or more major library areas
• Maintains and updates bibliographic and circulation records and related file procedures, and guidelines
• Receives and inspects materials
• Uses library software and equipment
• Performs standard circulation duties
• Opens and closes library
• Maintains library stacks (sorting, shelving, and related duties such as shifting)
• Assists patrons with search, retrieval, use of library systems and equipment
• Performs other reasonably related duties as assigned

Benefits

• Tuition benefits (employee and dependent)
• Comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability
• Retirement plan options

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED