Library Facilities Supervisor

Jefferson County•Wheat Ridge, CO

2d•$65,060 - $84,577•Onsite

About The Position

The Facilities Supervisor is responsible for planning, scheduling, and coordinating facilities and maintenance operations for library locations. This position oversees work assignments, establishes staff and volunteer goals and priorities, develops performance evaluations, administers disciplinary actions as needed, and supports staff training and cross-training initiatives. The Facilities Supervisor ensures the quality, safety, and timeliness of maintenance services, repairs, and service requests while supporting a welcoming and functional environment for patrons and staff. This role requires a strong understanding of building systems and operations, including HVAC, Building Automation Systems (BAS), plumbing, electrical systems, landscaping, and general building maintenance. The Facilities Supervisor provides leadership and technical guidance related to building and grounds maintenance and must possess prior supervisory experience and maintenance experience, along with knowledge of facility operations and maintenance best practices.

Requirements

Associate's degree.
Minimum 3 years of relevant facilities, maintenance, building operations, or building grounds maintenance experience.
Must comply with laws governing patron privacy and confidentiality under CRS 24-90-119, the American Library Association Code of Ethics, and ADA requirements governing public access to library facilities and technology.

Nice To Haves

Bachelor's degree in Facilities Management, Construction Management, or a related field.
Two years of supervisory experience.
Certification, licensure, or technical training in HVAC, electrical, plumbing or a related skill trade.

Responsibilities

Responds to service requests, analyzes and corrects problems.
Monitors buildings and grounds.
Schedules or performs preventative maintenance as needed.
Works with staff to resolve ongoing problems.
Reviews contracted work for adherence.
Accepts, rejects and/or modifies work and makes recommendations.
Maintains automated materials handling system.
Maintains system service records.
Orders parts and performs routine maintenance.
Troubleshoots and repairs equipment.
Consults with manufacturer to resolve non-routine problems.
Monitors/adjusts building automation system.
Responds to building alarms and calls from police or staff during and after hours (24/7).
Evaluates situations and determines appropriate response.
Communicates situations and actions taken to appropriate parties.
Performs immediate repairs to insure staff safety and building security.
Contacts contractors as needed to resolve situation.
Assures On-Call is staffed and functional 24/7.
Assists with reports on future maintenance needs.
Submits administrative reports related to work and division as needed.
Creates inspection schedule.
Assists in bid process for contract work.
Assists in development of maintenance projects.
Oversees staff updates to inventory and building systems database.
Schedules regular updates and inspections as required by code or JCPL standards.
Maintains work repair records/logs in order to track productivity and repair history.
Instructs Facilities Division employees in methods or procedures needed to carry out their job.
Implements safety standards and assists with procedures to ensure compliance.
Provides instruction and reminders on work safety standards.
Ensures staff adheres to safe practices when working with tools and equipment.
Participates in strategic and budgetary planning procedures.
Provides input to annual plans, budgets and assists with system-wide initiatives.
Contributes to division evaluations and reports.
Hires, assigns, trains, directs and supervises the division staff as well as temporary staff, volunteers and interns in area of responsibility.
Coaches on industry best practices.
Administers or makes recommendations for routine personnel matters affecting direct reports including recruitment, orientation, training, setting performance goals, assigning and reviewing work, approving time cards, approving leave, appraising and disciplining, submitting records and documentation as required by Library and Jefferson County Policy.
Conducts regular staff meetings with subordinate staff.
Communicates changes in policies and procedures to direct reports and implements them as directed.
Provides technical guidance and support to ensure conformity with established policies, rules and regulations.
Anticipates and solves problems as non-routine situations arise.
Promotes professional development and leadership skills among direct reports and teams.
Responsible for creating and implementing change management plans and strategies that maximum employee engagement and minimizes employee resistance.
Provides leadership towards the Library's mission, vision and values.
Serves as a member of JCPL’s CMT (Combined Management Team).
Collaborates and coordinates with others in cross-functional teams to accomplish JCPL goals and objectives as well as Division goals and objectives.
Uses and continually develops leadership skills and participates in on-going professional development.
Maintains skills, knowledge and subject matter expertise in areas of responsibility and industry trends through training and professional development.
Attends conferences and participates in development activities.
Other duties and responsibilities as assigned.