Library Collections Supervisor

Washington County, Oregon•Hillsboro, OR

1d•Hybrid

About The Position

Washington County Cooperative Library Services (WCCLS) is seeking a Collections Supervisor to join our Collections and Technical Services team as we transition to a centralized model for managing physical and digital library collections. This role will provide leadership, supervision, and strategic coordination to ensure efficient workflows and reliable access to library materials across Washington County. The Collections Supervisor has a key leadership role in developing and providing oversight of a systemwide transition that will centralize collection development across a 16-library cooperative starting in July 2027. This position will build strong working relationships across the cooperative and lead with excellent communication skills, data-informed decision-making, and project management experience. This role is responsible for providing collaborative strategic direction for how physical and digital collections are selected, managed, and distributed across the cooperative. Working with the Collections and Technical Services Manager, this position will engage in collection analysis, provide resource oversight, build strong vendor relations, and work closely with the WCCLS Collections team.

Requirements

Bachelor’s degree in a health, social service, business, or related field; AND three (3) years of work experience in program administration, development, evaluation, and/or contract administration.
OR Seven (7) years of work experience in program administration, development, evaluation, and/or contract administration.
Related fields include: library sciences
Communicate clearly in writing and verbally
Lead and support staff through training, documentation, and guidance
Plan, assign, and evaluate work effectively
Analyze data to support strategic collection and budget decisions
Collaborate successfully across teams and partner libraries
Advanced knowledge of collection development, evaluation, and de-selection practices
Knowledge of Machine-Readable Cataloging (MARC) format and Dewey Decimal Classification
Data collection, analysis, and reporting to inform decision-making
Knowledge of allocating, monitoring, and forecasting budgets
Experience using integrated library systems (ILS) for collection-related functions
Experience using other relevant collection data analytics software for collection analysis
Experience evaluating and recommending digital resources
Experience working with library vendors for digital and physical materials

Nice To Haves

Knowledge of: Development, implementation, and evaluation of program systems
Supervision, training, and personnel management
Program administration, budgeting, and quality improvement
Using qualitative and quantitative data for planning and decision‑making
Ability to: Communicate clearly in writing and verbally
Lead and support staff through training, documentation, and guidance
Plan, assign, and evaluate work effectively
Analyze data to support strategic collection and budget decisions
Collaborate successfully across teams and partner libraries
Role-specific knowledge: Advanced knowledge of collection development, evaluation, and de-selection practices
Knowledge of Machine-Readable Cataloging (MARC) format and Dewey Decimal Classification
Data collection, analysis, and reporting to inform decision-making
Knowledge of allocating, monitoring, and forecasting budgets
Experience using integrated library systems (ILS) for collection-related functions
Experience using other relevant collection data analytics software for collection analysis
Experience evaluating and recommending digital resources
Experience working with library vendors for digital and physical materials

Responsibilities

Supervising a Collections team that includes four Selection Librarians and one Senior Library Assistant
Leading centralized collection development and the Library Mail Service program
Overseeing an estimated $6 million annual collections budget
Guiding the selection and distribution of approximately 200,000 new items per year within a systemwide collection of nearly 1.4 million items
Using data, community insight, and collaborative decision‑making to support consistent access and service across diverse communities