Library Assistant Supervisor

City of Apache Junction • Apache Junction, AZ

4d

About The Position

The Library Assistant Supervisor manages, directs, coordinates, and performs a wide variety of library duties, including circulation and technical services. The role coordinates activities with other divisions and departments and provides assistance to the Library Director. It supports city policies, goals, and objectives, works with management and staff to achieve them ethically, and ensures compliance with safety procedures.

The position oversees circulation functions, materials ordering and accounts, invoices, cataloging and records, reports, procedure manuals, publications, web pages, and library displays. It also supports staff selection, training, scheduling, supervision, and performance evaluation; helps maintain emergency procedures and library facilities, vehicles, and equipment; leads collection inventory; and serves as the contact for library room rentals and facility-use payments.

Requirements

• Associate degree from a college or university accredited by an agency recognized by the U.S. Secretary of Education or the Council for Higher Education Accreditation (CHEA), and four years of paid full-time professional, paraprofessional, or technical experience in public libraries; or an equivalent combination of education and experience.
• Knowledge of city and department procedures, policies, and guidelines; city code; Arizona Revised Statutes; the Library Bill of Rights; and American Library Association Code of Ethics and standards.
• Knowledge of Machine Readable Cataloging (MARC), Resource Description and Access (RDA), metadata standards, cataloging, and bibliographic search procedures.
• Knowledge of alpha and numeric sorting and cataloging systems, record retention, general accounting, and cash handling.
• Knowledge of basic media and informational publication creation and design; technical writing; reference and database research methods and techniques; and current library trends.
• Knowledge of effective project management, leadership, supervision, and training principles and practices.
• Ability to establish and maintain cooperative working relationships and communicate clearly and concisely.
• Ability to operate a personal computer with standard and specialized software and standard office equipment, and to navigate library catalogs.
• Ability to provide quality customer service and navigate and update websites and social media sites.
• Candidates selected for appointment may be fingerprinted if 18 or older and must successfully complete a background investigation and employment verification; they may also be subject to drug/alcohol testing, medical, polygraph, and/or psychological evaluations.
• Appointees must possess a valid driver's license to operate a vehicle in Arizona or meet the transportation needs of the position.

Responsibilities

• Check in and check out library materials; address patron questions and concerns; review library card applications; issue and renew library cards; collect fines and fees; and generate circulation reports and notices.
• Review orders for library materials, work with vendors to place and fill orders, and maintain vendor accounts.
• Compile and submit invoices to accounting.
• Participate in developing and implementing goals, objectives, policies, and priorities; identify resource needs; and recommend and implement policies and procedures.
• Respond to questions and concerns from staff and patrons.
• Assist in staff selection; provide or coordinate staff training and scheduling; supervise direct staff; evaluate performance; and work with employees to correct deficiencies.
• Plan, design, create, or coordinate library publications and web pages, and design and produce multimedia and print displays.
• Review, create, and import cataloging files; verify, update, and create vendor records; withdraw and delete system records; and prepare reports.
• Assist in developing and monitoring procedures for deleting lost and missing materials from circulation reports, and coordinate writing and updating the circulation procedure manual.
• Assist in updating the library emergency manual and coordinate maintenance and repair of library facilities, vehicles, and equipment.
• Lead inventory of library collections.
• Act as the point of contact for library room rentals, facility use, and payments.
• Support city policies, goals, and objectives; work ethically with management and staff to achieve them; and ensure compliance with safety procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree