Library Assistant 3, Eli M. Oboler Library (4037)

Idaho State University

8d•Onsite

About The Position

Performs advanced paraprofessional library work in acquisitions and collection management in the Eli M. Oboler Library on the Pocatello campus of Idaho State University. Responsibilities include bibliographic verification, procurement, fiscal oversight, and database maintenance. Provides lead support in a specialized library function and performs related duties to ensure efficient and accurate acquisition of library resources. This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Requirements

Experience in at least two (2) of the following areas: Bibliographic search strategies, Library classification schemes and descriptive cataloging standards, A variety of bibliographic sources and reference tools used in cataloging and acquisitions, Library organization, services, technical service practices and terminology, Library automation.
Coordinating, planning, and organizing library activities.
Using computer applications software.
Training or instructing others in library practices and procedures.
Compiling and analyzing information, and writing reports or procedures in a library work setting.
Valid U.S. work authorization.

Nice To Haves

Some positions at ISU may require experience in complex technical services work such as original cataloging, vendor selection, or ordering and receiving library materials, etc.

Responsibilities

Receive and process monographic material requests submitted by bibliographers through vendor platforms, email, and other channels.
Track and manage requests in accordance with departmental procedures.
Perform bibliographic verification to prevent duplication and ensure accuracy of orders.
Determine appropriate formats and acquisition methods, including print, electronic resources, serials, standing orders, and new editions.
Identify the most cost-effective sources for acquiring library materials.
Place orders using the integrated library system (ILS), vendor systems, or university-approved purchasing methods.
Communicate with vendors and publishers to obtain pricing, availability, and bibliographic information.
Search national and international bibliographic databases to obtain accurate catalog records.
Import and edit records within the ILS to support ordering and holdings information.
Verify publication details such as author, title, publisher, edition, and ISBN.
Verify and receive incoming materials, ensuring accuracy and condition.
Process invoices and maintain financial records within the ILS.
Import electronic invoices and reconcile discrepancies with vendors.
Coordinate payments through university financial systems in accordance with institutional policies.
Maintain accurate documentation for auditing and compliance purposes.
Internally monitor acquisitions budgets and ensure expenditures align with allocated funds.
Enter and maintain fund allocations as directed by library administration.
Prepare financial and statistical reports, including fund summaries and expenditure analyses.
Assist with fiscal year opening and closing procedures.
Reconcile vendor statements and resolve discrepancies.
Troubleshoot issues related to the integrated library system and acquisitions workflows.
Collaborate with vendors, campus IT personnel, and library systems staff to resolve technical problems.
Maintain and update acquisitions data within library systems.
Develop and document procedures to improve efficiency and accuracy.
Monitor vendor accounts and outstanding orders.
Submit claims for delayed materials and manage cancellations or replacements.
Maintain effective relationships with publishers, vendors, and subscription agents.
Ensure compliance with university procurement policies and licensing agreements.
Participate in library committees, task forces, and professional activities.
Attend departmental and library-wide meetings.
Support the mission and strategic goals of the library and university.
Perform other duties as assigned.