Library & Archival Professional 4

The Evergreen State College Portal•Olympia, WA

About The Position

This role is responsible for managing Technical Services and Electronic Resources & Systems within the library. The position involves identifying, planning, coordinating, and evaluating activities in Technical Services, including acquisitions, cataloging, and processing. It also includes supervising, training, and mentoring staff, managing acquisitions budgets, and performing original cataloging. In Electronic Resources & Systems Management, the role focuses on maintaining and developing library systems for reliable access to various formats, managing the A-Z Database list, link resolver, and EZproxy. This includes coordinating system upgrades, negotiating license agreements, troubleshooting access issues, and preparing reports. The position also involves collection development, participating in committees, and representing the library in professional organizations.

Requirements

Perform original descriptive, subject, and authority cataloging and classification in accordance with established cataloging rules and standards.
Resolve complicated technical questions and problems, including complex acquisition orders and bibliographic record issues.
Maintain high-quality bibliographic and holdings data in Alma and Primo.
Address broken links, unavailable records, and other catalog/access issues that impact user experience.
Coordinate and lead ILS (Alma/Primo) and other hosted systems upgrades and migrations.
Negotiate license agreements and work with vendors and consortia to achieve fair terms, pricing, and sustainable access models.
Advocate for open access, shared models, digital accessibility compliance and perpetual access.
Perform and troubleshoot complex ordering, original cataloging, and processing for new e-resource subscriptions to provide timely access in Alma and Primo.
Manage configurations, updates, and maintenance of Ex Libris Primo discovery service.
Troubleshoot and resolve system, access, and content issues; work directly with aggregators, vendors, publishers, and consortial partners to diagnose and fix complex problems impacting discovery and access.
Prepare statistical and administrative reports on electronic resources and collections, including use, cost-per-use, overlap analyses, and curricular relevance.
Collaborate with campus partners (e.g., Office of Information Technology, Academic Budget Office, Purchasing & Contracts, Facilities, Student Affairs, Marketing) to align library systems and services with campus-wide technology initiatives and timelines.
Represent the Evergreen Library on systems, electronic resources, and technical teams within the Orbis Cascade Alliance.
Develop and steward assigned collections; perform weeding as appropriate; plan and monitor budgets and spending for these collections.
Participate in, and at times lead, library and college committees (including co-chairing the library assessment committee).
Collaborate across departments to support shared goals and continuous improvement in library services.
Represent Evergreen in professional organizations and external groups as appropriate to advance library systems and acquisitions best practices.

Nice To Haves

Identify, plan, coordinate, direct, and evaluate activities in Technical Services, including acquisitions, cataloging, and processing.
Establish and refine workflows to ensure a smooth flow of materials between ordering, receiving, processing, and other areas of the library.
Supervise, train, and mentor staff; ensure team members have the knowledge, skills, space, tools, and facilities required to perform effectively.
Evaluate and complete annual Professional Development Plans for direct reports and keep job descriptions current.
Anticipate high-volume ordering and processing periods; adjust staffing and workflows to meet service levels and deadlines.
Monitor acquisitions budgets and encumbrances for collections and subscriptions; provide regular reports to stakeholders on spending, trends, and alignment with institutional priorities.
Act as primary technical services contact for receiving and distributing gift materials; organize special projects to address backlogs or workflow improvements.
Maintain and develop library systems to ensure reliable access across formats (e-journals, e-books, streaming media).
Manage the A–Z Database list, link resolver, and EZproxy authentication.
Plan for and support integrations with campus and consortial platforms (e.g., institutional repository).
Perform or delegate administrative and technical tasks for system upgrades; ensure documentation is current; provide staff training to support technical proficiency and efficient use of systems.
Present findings to library selectors and stakeholders; identify trends to inform decision-making and collection strategies.
Perform other duties as requested by the library leadership.

Responsibilities

Identify, plan, coordinate, direct, and evaluate activities in Technical Services, including acquisitions, cataloging, and processing.
Establish and refine workflows to ensure a smooth flow of materials between ordering, receiving, processing, and other areas of the library.
Supervise, train, and mentor staff; ensure team members have the knowledge, skills, space, tools, and facilities required to perform effectively.
Evaluate and complete annual Professional Development Plans for direct reports and keep job descriptions current.
Anticipate high-volume ordering and processing periods; adjust staffing and workflows to meet service levels and deadlines.
Monitor acquisitions budgets and encumbrances for collections and subscriptions; provide regular reports to stakeholders on spending, trends, and alignment with institutional priorities.
Perform original descriptive, subject, and authority cataloging and classification in accordance with established cataloging rules and standards.
Resolve complicated technical questions and problems, including complex acquisition orders and bibliographic record issues.
Maintain high-quality bibliographic and holdings data in Alma and Primo; address broken links, unavailable records, and other catalog/access issues that impact user experience.
Act as primary technical services contact for receiving and distributing gift materials; organize special projects to address backlogs or workflow improvements.
Maintain and develop library systems to ensure reliable access across formats (e-journals, e-books, streaming media).
Manage the A–Z Database list, link resolver, and EZproxy authentication.
Plan for and support integrations with campus and consortial platforms (e.g., institutional repository).
Coordinate and lead ILS (Alma/Primo) and other hosted systems upgrades and migrations.
Perform or delegate administrative and technical tasks for system upgrades; ensure documentation is current; provide staff training to support technical proficiency and efficient use of systems.
In collaboration with the Procurement Office, negotiate license agreements and work with vendors and consortia to achieve fair terms, pricing, and sustainable access models.
Advocate for open access, shared models, digital accessibility compliance and perpetual access.
Perform and troubleshoot complex ordering, original cataloging, and processing for new e-resource subscriptions to provide timely access in Alma and Primo.
Manage configurations, updates, and maintenance of Ex Libris Primo discovery service.
Troubleshoot and resolve system, access, and content issues; work directly with aggregators, vendors, publishers, and consortial partners to diagnose and fix complex problems impacting discovery and access.
Prepare statistical and administrative reports on electronic resources and collections, including use, cost-per-use, overlap analyses, and curricular relevance.
Present findings to library selectors and stakeholders; identify trends to inform decision-making and collection strategies.
Collaborate with campus partners (e.g., Office of Information Technology, Academic Budget Office, Purchasing & Contracts, Facilities, Student Affairs, Marketing) to align library systems and services with campus-wide technology initiatives and timelines.
Represent the Evergreen Library on systems, electronic resources, and technical teams within the Orbis Cascade Alliance.
Develop and steward assigned collections; perform weeding as appropriate; plan and monitor budgets and spending for these collections.
Participate in, and at times lead, library and college committees (including co-chairing the library assessment committee).
Collaborate across departments to support shared goals and continuous improvement in library services.
Represent Evergreen in professional organizations and external groups as appropriate to advance library systems and acquisitions best practices.
Perform other duties as requested by the library leadership.