Library Administrative Assistant

Hamilton Southeastern Schools•FISHERS, IN

About The Position

The Library Administrative Assistant supports the efficient use of the school library media center and its services by the school community. Reporting to the Building Librarian, the role assists with supervision, circulation, library and technology records, collection maintenance, and the operation of both digital and physical library spaces. The assistant is expected to work independently, including during the teacher librarian’s absence, and to communicate effectively with students and staff. The position also involves collaboration with colleagues, respectful and professional handling of sensitive issues, and support for corporation policies and administrative direction.

Requirements

Enjoy working in a student environment.
Ability to listen and communicate correctly and clearly with students and staff.
Ability to establish and maintain effective working relationships.
Ability to work independently and remain self-directed, including during the teacher librarian’s absence.

Responsibilities

Perform duties efficiently and independently in an environment subject to frequent interruptions.
Provide daily general supervision of students visiting the library, including student aides, students sent by teachers, and students using library equipment.
Perform duties for extended periods in the teacher librarian’s absence.
Assist with reports, paperwork, and billing for lost, damaged, or overdue library and technology items.
Communicate library and technology fees to the bookstore manager.
Assist in maintaining and supervising digital and physical library spaces.
Manage library printers and copiers, including ID and poster printing, student printing, toner, and repair requests.
Assist with circulation of print and digital materials and devices, shelving, and displays.
Monitor the phone and calendar, and schedule classes.
Assist with collection development, including processing, inventory, and book lists.
Generate and manage library and technology circulation and usage reports and paperwork.
Assist with inventory of library materials.
Assist with digital and print signage.
Nurture positive relationships with supervisors, subordinates, and peers, and demonstrate respect toward them.
Support corporation decisions and direction concerning policy and administrative directives.
Work as a team player.
Handle sensitive issues tactfully and professionally.
Address concerns and offer suggestions appropriately and confidentially.