Legal Talent Acquisition Coordinator

Crowell & Moring•Washington, DC

7d•$61,000 - $90,000

About The Position

The Legal Talent Acquisition Coordinator is responsible for the administrative coordination and implementation of non-partner legal recruitment processes and strategy. The role primarily supports recruitment and onboarding for judicial clerks, lateral associates, counsel, and professional track attorneys, and may also support law student hiring and the summer associate program as needed. The coordinator manages candidate application records, interview scheduling and materials, recruitment communications, hiring checks, onboarding activities, outreach events, engagement tracking, reporting, and department budget administration. The position works closely with the Legal Talent Acquisition team, attorneys, candidates, professional services departments, law schools, and other internal and external stakeholders. It also requires keeping informed about legal recruitment practices and participating in local legal recruitment organizations and NALP.

Requirements

Bachelor's degree; equivalent training and experience may substitute for education.
At least two years of directly related recruiting experience in a law firm or professional services environment.
Strong organizational skills and attention to detail, with the ability to manage multiple responsibilities, adapt to changing priorities, and meet deadlines.
Ability to represent the firm honestly, ethically, professionally, and with integrity.
Strong interpersonal skills and ability to build relationships with lawyers, professional staff, vendors, and external contacts.
Ability to work effectively independently and collaboratively, exercise sound judgment, and contribute to team efforts.
Clear oral and written communication skills with attorneys, staff, vendors, and the public.
Ability to provide high-quality service to internal and external contacts.
Ability to handle sensitive information confidentially and discreetly.
Advanced proficiency with the Microsoft Office suite and ability to produce professional written communications, spreadsheets, presentations, and other work product.
Ability to work extended hours during busy periods, attend evening events, and travel when needed.

Nice To Haves

Experience with applicant tracking systems is preferred.

Responsibilities

Process candidate applications, update the candidate tracking database and related reports, and maintain complete and accurate candidate files.
Schedule candidate interviews and coordinate with Legal Talent Acquisition team members to provide a seamless candidate experience, including conference room reservations, technology setup, and candidate greetings.
Prepare and distribute interview materials, including schedules, candidate application materials, and interview guides, and solicit evaluations from attorney interviewers.
Coordinate supplemental recruitment activities, including meetings, meals, and receptions.
Prepare candidate packets for review and offer consideration by Recruitment.
Prepare recruitment correspondence, including interview confirmations, offer letters, status updates, rejection notices, and internal communications about candidate status.
Post job descriptions on internal and external recruitment sites.
Coordinate conflicts and background checks for new hires.
Facilitate pre-arrival and post-arrival onboarding, including entering new hire information into the onboarding system, coordinating orientation schedules, confirming required documentation, communicating with administrative teams and practice groups, ordering welcome packages, and coordinating I-9 and eVerify processes.
Support virtual and in-person orientation activities as needed.
Coordinate outreach events and programs with Legal Talent Acquisition team members, firm affinity groups, practice groups, law schools and student groups, and other stakeholders.
Track lawyer and prospective candidate participation in engagement activities and feedback from participants.
Prepare and update demographic, statistical, and other recruitment reports.
Maintain the Legal Talent Acquisition calendar of meetings, interviews, orientations, and engagement activities.
Communicate promptly and professionally with candidates, placement agencies, and internal stakeholders throughout recruitment.
Support department budget administration, including credit card reconciliation and processing invoices, reimbursements, and expenses.
Attend Talent & Inclusion, Legal Talent Acquisition Department, and related talent team meetings.
Develop and maintain positive relationships with personnel in Human Resources, Accounting/Finance, Professional Development, Diversity & Inclusion, Operations, Technology, Research Services, and Legal Support.
Stay current on legal industry recruitment best practices, trends, and developments, and participate in local legal recruitment organizations and NALP.
Perform additional duties as assigned.