Legal Support Specialist

Pillsbury Winthrop Shaw Pittman LLP • Palo Alto, CA

1d • $65,000 - $75,000 • Hybrid

About The Position

The Silicon Valley office is seeking to hire a Legal Support Specialist. The Legal Support Specialist plays a key role in providing daily administrative and practice support to attorneys and legal professionals. The Legal Support Specialist works closely with Paralegals and Legal Practice Coordinators (Legal Secretaries) to assist with document preparation, coordination, and general administrative support. The position requires the ability to perform client‑billable work as directed.

Requirements

• Strong interest in the legal profession.
• Proficient in MS Office, Excel and Power Point.
• Strong administrative and interpersonal skills.
• Ability to handle a high-volume desk with extreme accuracy and meticulous attention to detail.
• Strong proofreading and solid Excel and computer skills are essential.
• Positive self-starter, possess a strong work ethic and professional demeanor.
• Demonstrates initiative and can successfully multi-task and prioritize to handle the workload at a very fast pace.
• Overtime flexibility is required.
• Candidate must be a team player and have the ability to adapt to changing technologies and procedures.
• BA/BS degree required.

Nice To Haves

• Notary Public, a plus.

Responsibilities

• Preparing expense reports, check requests, and new business memos.
• Preparing engagement letters, mailing and binders, calendar entries, editing pre-bills, and maintaining electronic files.
• Assisting with travel arrangements, and scheduling meetings.
• Assisting the attorneys with document production, compiling documents, preparing binders; quality checking to ensure materials are collated properly.
• Creating hyperlinks, assisting with electronic filings, tracking deadlines related to filings, compliance requirements, and court dates (as applicable).
• Supporting the preparation of various forms, filings, and related documentation.
• Other responsibilities may be assigned as business needs require.

Benefits

• The current requirement is a minimum of 4 days in the office, remote 1 day with the understanding that this schedule may change as business needs require.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level