Legal Support Specialist — Contracts & Compliance

Channel Partner Solutions. • Tampa, FL

4d • $80,000 - $95,000 • Onsite

About The Position

The Legal Support Specialist is a full-time, on-site role based in Tampa, FL, responsible for managing the full contract lifecycle, including the drafting, review, revision, execution, and administration of client and vendor agreements. The position partners closely with Operations and Finance on contract-related matters and customer/vendor onboarding, while supporting broader legal operations and compliance activities, including business licensing, insurance and certificate of insurance (COI) management, corporate entity maintenance, and litigation support. As the company's first dedicated legal operations hire, this role offers a unique opportunity to work closely with senior leadership and help build and mature legal processes, systems, and workflows from the ground up. You will gain exposure to commercial contracting, corporate governance, compliance, acquisitions, and legal process improvement while playing a meaningful role in supporting business growth. The role works closely with the remotely based General Counsel and leaders across Finance, HR, Operations, and Business Development, requiring a high degree of independence, ownership, responsiveness, and adaptability. Our team actively leverages AI tools to improve efficiency and decision-making, making comfort with adopting new technologies important for success. Occasional extended hours may be required during peak contracting periods, major transactions, filings, or compliance deadlines.

Requirements

• Bachelor's degree required.
• Minimum of 3 years of experience in contract administration, contract management, legal operations, or a related legal support function
• Experience supporting high-volume contract environments, preferably within an in-house legal department
• Experience managing contracts for enterprise clients or complex commercial agreements preferred
• Experience maintaining corporate entities across multiple jurisdictions strongly preferred
• Familiarity with business licensing, insurance compliance, and Certificates of Insurance (COIs) preferred
• Experience supporting sponsor-backed, family office-backed, private equity-backed, or multi-entity organizations is highly desirable
• Experience supporting organizations that have undergone acquisitions, integrations, or significant growth preferred
• Familiarity with Puerto Rico corporate compliance requirements is a plus
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Strong contract administration and document management capabilities
• Excellent written and verbal communication skills with the ability to draft clear, professional correspondence
• Strong attention to detail and commitment to accuracy
• Ability to work independently while exercising sound judgment regarding escalation and risk
• Comfortable operating in a fast-paced environment with evolving priorities
• Proactive, process-oriented mindset focused on continuous improvement and operational efficiency
• Confidence interacting with senior leaders and advising stakeholders on contract readiness and compliance requirements
• Proficiency with Microsoft Office and contract management or e-signature platforms such as DocuSign, Ironclad, or similar solutions
• Experience leveraging AI tools responsibly for contract review, summarization, drafting support, legal research, and workflow efficiency
• Prolonged periods of sitting and working at a computer
• Occasionally lift and carry up to 20 lbs (files, records, and office materials)
• Frequent communication by phone, video, and email with internal and external parties

Nice To Haves

• Paralegal Certificate or Juris Doctor (J.D.) preferred; both experienced paralegals and licensed attorneys are encouraged to apply

Responsibilities

• Manage intake, tracking, and status of contracts across the full lifecycle: drafting, redlining, routing for approval and signature, execution, and renewal
• Manage master service agreement (MSA) and statement of work (SOW) flow for seven enterprise retail clients, tracking status, renewal dates, and open negotiation items
• Prepare routine contract documents (NDAs, amendments, addenda, vendor agreements) using approved templates and playbooks
• Support negotiations by identifying deviations from standard terms and escalating substantive issues to the General Counsel
• Maintain and organize the company's contract repository, ensuring accurate recordkeeping and searchability, including working through the legacy backlog inherited across five acquired companies
• Establish taxonomy, naming conventions, and metadata standards that make agreements findable by client, entity, type, and expiration
• Track key contract terms, deadlines, renewal dates, and obligations; flag items requiring legal or business attention before they become urgent
• Assist with state and local business licensing, applications, renewals, and recordkeeping across multiple jurisdictions
• Manage certificates of insurance (COIs): requesting, tracking, verifying compliance with contractual insurance requirements, and maintaining renewal calendars
• Maintain good standing for all company entities across multiple states and Puerto Rico, annual reports, registered agent coordination, franchise tax filings, and qualifications to do business
• Maintain corporate records: board and member consents, resolutions, officer and director records, and organizational charts
• Support due diligence requests from the company's family office sponsor, lenders, and prospective acquisition targets
• Support other legal compliance initiatives as assigned, including policy tracking and responses to routine legal inquiries
• Issue, track, and document litigation holds, including custodian notice and acknowledgment
• Manage responses to subpoenas, records requests, and third-party discovery
• Coordinate with outside counsel on document collection, deadlines, and matter status
• Maintain the legal matter calendar and outside counsel billing records
• Facilitate contract signatures and routing to ensure timely execution
• Request certificates of insurance as needed to satisfy contractual requirements
• Complete new vendor setup forms and credit applications as part of customer and vendor onboarding
• Set up client job numbers for upcoming projects
• Provide day-to-day administrative and organizational support to the General Counsel
• Assist with legal research and summarize findings as needed
• Help develop and refine templates, checklists, and processes that improve the efficiency of the contract lifecycle

Benefits

• Biweekly pay and early wage access
• Health and wellness benefits plans
• Paid time off and holidays
• 401(k) with employer matching
• Employee discounts
• Referral bonus
• Tax savings with flexible spending accounts for parking, transit, dependents, and healthcare costs
• Opportunity to work with a growing company that actively rewards and promotes its employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level