Legal Support Services Supervisor 1 - Trial Division
About The Position
The Oregon Department of Justice’s Trial Division is seeking a Legal Support Services Supervisor 1 to join their team in either the Salem or Portland office. This role will support the Criminal and Collateral Remedies Section, Special Litigation Unit, and Federal Oversight Unit while helping guide and strengthen legal support operations. The position involves providing strategic leadership to a team of legal support professionals, including legal secretaries and paralegals, and directing the daily operations of a fast-paced legal office. Responsibilities include overseeing workflow, setting performance expectations, and ensuring cases move forward efficiently. The leader in this role will drive exceptional support for attorneys and reinforce consistent, high-quality operations across sections. This opportunity is for individuals who are strategic leaders, value continuous learning, enjoy mentoring staff, and are energized by improving processes and finding practical solutions in a fast-paced environment.
Requirements
- Three years of lead work, supervision, or progressively related experience; OR a bachelor’s degree in a related field.
- Maintain a valid Oregon driver’s license.
Nice To Haves
- Two years of experience as a high-level legal support professional.
- Ability to communicate at all levels of the organization effectively and professionally.
- Professional experience working collaboratively with a team.
- Experience assessing and coaching individuals to meet production and work quality goals.
- Experience collaborating, teambuilding, troubleshooting, and finding solutions to operational needs in a team environment.
- Proficiency in the use of computer software including Microsoft Office.
- Experience providing accuracy and attention to detail in work performance.
Responsibilities
- Lead and support a team of legal support staff, including hiring, training, coaching, and addressing performance and workplace concerns.
- Assess training needs and ensure staff have the tools and guidance they need to grow and meet the expectations of the Trial Division.
- Oversee and direct the daily administrative, clerical, and paraprofessional work that supports attorneys in the Criminal and Collateral Remedies Section, Special Litigation Unit, and Federal Oversight Unit, ensuring efficient workflows, consistent processes, and high-quality service delivery.
- Participate in case staffing and review work for accuracy, proper documentation, and correct application of rules, procedures, and laws.
- Manage workload distribution, adjust assignments as needed, and support long-term planning to keep work moving efficiently across sections.
- Coordinate with partner agencies, courts, vendors, and other DOJ units to support smooth operations and resolve workflow issues.
- Review paraprofessional billing, monitor expenditures, and help leadership track budget needs and resource priorities.
- Step in to assist with administrative work during peak periods or staffing shortages, ensuring continuity of service and timely completion of tasks.
- Develop and implement plans to meet the agency’s affirmative action goals and objectives.
- Create work environments where individuals’ differences are valued, and consistently treat staff, colleagues, customers and stakeholders/partners with dignity and respect.
Benefits
- Job satisfaction as part of a team whose mission is to serve Oregon's public.
- Part of our management services team with endless peer support.
- Permanent, full-time employment.
- Vacation, sick leave, 11 paid holidays a year, and special days off.
- Excellent medical, dental, and vision benefits.
- Pension and retirement programs.
- Opportunity to expand your professional skills.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
