Legal Support Administrator

Westwin Elements•Oklahoma City, OK

18h•$35,000 - $50,000

About The Position

The Legal Support Administrator provides administrative and operational support to a legal office by coordinating day-to-day office processes, supporting legal staff with document and matter administration, and maintaining organized, accurate records.

Requirements

Strong administrative organization skills, including document management and attention to detail.
Professional written and verbal communication skills.
Ability to prioritize tasks, meet deadlines, and manage multiple assignments.
Consistent attendance aligned with the office's schedule and operational needs.
Ability to handle sensitive information discreetly and maintain professional interactions with clients, staff, and third parties.
Consistent attention to detail in document preparation, filing, and administrative recordkeeping.

Nice To Haves

1–2 years of relevant experience within the legal field.
Experience supporting attorneys and/or legal staff in a law office or legal department environment beyond the minimum requirement.
Familiarity with common legal-office processes (e.g., matter intake administration, file organization conventions, administrative deadline tracking).
Proficiency with Microsoft Excel, Microsoft Word, and Adobe Acrobat.
Associate degree desirable but not required.

Responsibilities

Create, format, proofread, and finalize routine legal and administrative documents using office templates and established procedures.
Organize, maintain, and retrieve electronic and physical files in accordance with office standards.
Maintain calendars for assigned teams, including scheduling meetings, coordinating availability, and tracking internal deadlines.
Assist with deadline tracking by maintaining task lists and follow-up reminders.
Serve as a professional point of contact for administrative inquiries by phone, email, and in person.
Route substantive legal questions to appropriate legal personnel.
Support office workflows such as mail processing, scanning, copying, and document distribution.
Coordinate with vendors and service providers as assigned.
Enter and update matter-related administrative information in office systems.
Maintain accurate logs and records as assigned (e.g., contact lists, matter indexes, administrative trackers).
Assist with special projects such as office audits, file clean-up initiatives, or process improvement tasks.
Provide coverage for reception or other administrative functions during absences or peak workload periods.
Coordinate logistics for trainings, meetings, or office events.