Legal Status/HIPAA Coordinator-GRHS, Savannah, GA

Georgia Department of Revenue•Savannah, GA

3d•Onsite

About The Position

The Legal Status/HIPAA Coordinator performs legal-status duties for individuals receiving services at the Georgia Department of Behavioral Health and Developmental Disabilities. Duties include managing voluntary-signature and commitment-hearing documentation, meeting required time frames, communicating with treatment-team members, preparing orders for judicial signature, recording hearings, updating legal-status codes in Avatar, coordinating discharge documentation, and handling continued-hospitalization processes and interstate transfers. The role also ensures that representatives, court personnel, attorneys, social workers, and health-information staff receive required documents.

Requirements

High school diploma or GED.
Two years of general office or administrative experience.
Certain positions may require evaluations, vaccinations, professional licensure, or certifications; any required license must be current and permit practice in Georgia.
Drug screening, TB evaluation, and annual influenza vaccination may be required; limited exemptions may be available for documented medical contraindications or religious objections.

Responsibilities

Obtain an individual's voluntary signature within specified time frames.
If an individual refuses to sign, begin documentation for a commitment hearing, including obtaining signatures from the attending provider, second opinion, and CMO.
Process and submit required documentation to Probate Court within specified time frames and send required documentation to the individual's representative.
Communicate with treatment-team members after receiving the hearing date from the court.
Prepare an in/out, outpatient, or dismissal order for the judge's signature before the hearing.
Serve as the hearing recorder, download the hearing to an available jump drive for the judge and Probate Court, distribute copies of the signed order to each attorney and the judge, and ensure the social worker receives copies for the chart and individual.
Update legal-status codes in Avatar.
Upon discharge, ensure 1019 forms are sent by certified mail.
Review time frames for individuals eligible for continued hospitalization and complete appropriate documentation.
Contact hearing participants and, after the hearing, forward documentation to OSAH for processing.
Send required continued-hospitalization documents to individuals' representatives by certified mail.
After receiving an order from OSAH, ensure the social worker and HIM clerk receive copies for placement in the individual's chart.
Ensure each admitted individual has two representatives; if not, complete form 1008 and forward it to the appropriate county.
Perform interstate transfers.