Legal Staff Services Manager

Merced County•Merced, CA

About The Position

The Legal Staff Services Manager assists the Administrative Services Director with management of the office and supports the effective operation of the District Attorney's office. The role oversees support staff and subordinate supervisors, provides guidance on complex clerical case issues, and develops and implements business practices in accordance with Federal, State, and departmental guidelines. It also supports budget administration, grant compliance and proposals, public and agency inquiries, and the evaluation of department procedures, staffing, equipment, forms, workflow, and automation.

Requirements

Three years of increasingly responsible administrative or office support experience in a public or private legal office, including one year in a lead or supervisory position.
Knowledge of legal terminology, documents, and provisions of the State Constitution and State codes and laws governing the District Attorney's office.
Knowledge of County Government and law enforcement agency organizations and functions.
Knowledge of supervision methods, office management principles, and modern office methods, supplies, and equipment.
Knowledge of effective training and supervision principles and business English, including vocabulary, grammar, and punctuation.
Ability to plan, organize, and lay out clerical staff work, supervise it, and obtain effective results.
Ability to analyze situations accurately and adopt an effective course of action; analyze data and interpret policies, procedures, and regulations.
Ability to maintain and review financial and statistical records; work cooperatively with others and coordinate work with County departments and government agencies.
Ability to assist in developing and implementing policies and procedures and design and implement forms.
Ability to communicate effectively in person and over the telephone; meet deadlines under stressful conditions and complete multiple projects with conflicting deadlines; resolve conflicts and respond appropriately to complaints.
Regular attendance is an essential function.
Physical abilities include frequent depth, peripheral, and color perception; frequent lifting, carrying, reaching, pushing, pulling, twisting, and manipulating large and small objects; frequent hand-eye coordination, normal dexterity, holding and grasping, and repetitive hand and arm motion; occasional lifting and carrying up to 40 pounds.

Responsibilities

Assist the Administrative Services Director in matters involving office management.
Participate in the selection, training, supervision, discipline, and promotion of support staff; guide subordinate supervisors on performance appraisal, documentation, and personnel procedures.
Provide direction on complex case issues involving clerical staff.
Identify program improvement needs and develop and implement business practice procedures for line staff in accordance with Federal, State, and departmental guidelines.
Assist with development, implementation, and administration of the department budget, as assigned.
Monitor grant requirements by gathering and maintaining statistical data for various grants, and develop grant proposals.
Respond to complaints and questions from the public and other agencies.
Evaluate department procedures, staffing, equipment, forms, and workflow in conducting automation.
Train, evaluate, and supervise staff; establish, implement, and achieve goals and objectives.
Maintain confidential information in accordance with legal standards and/or County regulations.
Perform maintenance and review of financial and statistical records.
Coordinate assigned functions with County departments and government agencies; assist in developing and implementing policies and procedures and in designing and implementing forms.