Legal Specialist

Jenzabar•Boston, MA

17h•Remote

About The Position

The Legal Specialist provides key support to the Jenzabar Legal Team by performing duties to assist legal and contract operations. This role involves processing contract-related requests, supporting the legal department's responsibilities, assisting with legal projects, and coordinating with other legal team members for effective workflow and consistent execution. The specialist will also serve as the primary administrator for Legal Tracker, the department's matter management and electronic billing system, and assist in managing contract management systems. Additionally, the role includes developing playbooks and guidelines to improve legal processes, managing outside counsel payments, drafting legal documents, and leveraging AI-enabled tools for enhanced decision-making and efficiency while ensuring responsible oversight.

Requirements

2+ years of relevant work experience
Excellent interpersonal, oral, and written communication skills
Advanced analytical and practical problem-solving skills
Organized and demonstrated project management skills; deadline oriented
Ability to multi-task while maintaining great attention to detail
Ability to work independently and think strategically
Self-motivated team player with the ability to work well under pressure and adapt in a changing environment
Knowledge of the legal industry
Demonstrated ability to maintain a positive attitude, professionalism, and dedication to providing quality service

Responsibilities

Process contract-related requests in a timely and efficient manner including: reviewing and approving Secondary Services Orders, NDAs, Client Forms, Beta Agreements, and other contracts in the Company’s contract management systems; sending out contracts for signature via DocuSign; and processing contracts when returned signed
Support the legal responsibilities of Jenzabar’s Legal Department
Assist the legal team with legal-related projects and tasks
Coordinate with other members of the legal group to ensure effective workflow, consistent execution, and unified approaches throughout the legal department
Provide first line of support to administrative and day to day requests from Company’s sales and services teams, third-party partners, and others in and outside of the organization
Serve as primary administrator for Legal Tracker, the Legal Department’s matter management and electronic billing system
Assist in the management and administration of Legal’s contract management systems
Develop playbooks and guidelines to improve legal processes
Manage the process for timely payment of outside counsel and legal vendors
Draft various legal documents such as amendments, letters, and correspondence
Leverage AI-enabled tools and analytics to enhance decision-making, improve efficiency, and drive measurable business outcomes when appropriate
Apply sound judgment and ethical standards when using AI, ensuring accuracy, data privacy, and responsible human-in-the-loop oversight
Other duties as assigned