Legal Specialist

Kimley-Horn • Pleasanton, CA

1d • Onsite

About The Position

Kimley-Horn is looking for a Legal Specialist to join the corporate Legal team. This role involves supporting the Legal team by handling third-party subpoenas and requests for production of documents, compiling project files for claims, maintaining discovery and internal legal team calendars, monitoring and maintaining a legal database, and issuing notices, legal holds, and other legal correspondence as needed. The specialist will also assist Marketing Teams throughout the firm with legal questions related to proposals.

Requirements

• Capable of managing and balancing multiple tasks/priorities with a sense of urgency
• Ability to respond quickly and efficiently to requests for assistance
• Ability to work independently in a fast-paced environment
• Highly organized and detail-oriented
• Ability to learn new tasks and/or software programs quickly
• Strong interpersonal skills
• Excellent written and oral communication skills
• Positive and client-oriented
• Ability to effectively partner with team members across the firm

Nice To Haves

• 5+ years of paralegal or legal administrative experience with focus on litigation
• Proficient with Microsoft Office, Word, Excel, and Teams
• Proficient with Legal Tracker

Responsibilities

• Support in-house attorneys
• Monitoring and updating claims management systems
• Management of litigation processes
• Process and respond to subpoenas
• Assist with document production and coordination of written discovery responses
• Coordinate depositions
• Calendar deadlines and updates
• Schedule calls related to claims or other legal matters
• Issue and place Litigation Holds
• Draft correspondence, releases, notices, and other legal documents
• Process settlements
• Communicate with clients, outside counsel and internal company departments
• Perform general administrative duties such as scheduling, coordinating travel, mailing, scanning, filing, expenses, processing invoices, and other legal assistance as needed
• General legal/law firm support
• General administrative support
• Respond to legal marketing questions
• Internal processes support/management (ways to improvise internal processes)
• Assist in developing team guidelines for use with outside counsel

Benefits

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
• Robust benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees