Corporate Legal Specialist

Greystar•Charleston, SC

2d•Hybrid

About The Position

The Corporate Legal Specialist provides comprehensive legal and administrative support, with a primary focus on corporate governance, entity management, and legal operations. This role is responsible for maintaining corporate records, coordinating entity formation and compliance activities across multiple jurisdictions, and supporting contract management and legal operations initiatives. The Corporate Legal Specialist works closely with internal business teams, outside counsel, and regulatory agencies to ensure accuracy, compliance, and efficiency in corporate legal processes. Success in this role requires strong organizational skills, attention to detail, the ability to manage competing priorities, and a solid understanding of transactional legal concepts within a fast-paced corporate environment.

Requirements

Bachelor’s Degree or paralegal certificate, along with a minimum of three years of experience in a transactional legal environment
Ability to work independently and in a self-directed fashion with attention to detail and superlative organizational, planning, proofreading, and written communication skills; also, ability to work collaboratively in a team environment, organize and prioritize workload, and adapt to changing priorities
Ability to communicate effectively with strong interpersonal skills, including tact/diplomacy, persuasion, negotiation, and cooperation
Strong working knowledge of advanced functions of Microsoft Office (including Word, Outlook and Excel), document manipulation and fill and sign functions in Adobe Acrobat, and operation of and navigating through databases generally; experience with Diligent software, CT Advantage and/or iManage a plus
Understanding of complex transactional legal concepts and terminology with proven ability to adapt skills and expand knowledge base quickly

Nice To Haves

Notary public designation preferred
Experience with Microsoft Visio or Jigsaw a plus
Experience with Diligent software, CT Advantage and/or iManage a plus

Responsibilities

Draft, review, and maintain corporate governance documents, including operating agreements, resolutions and meeting minutes
Work with registered agent, secretaries of state and outside counsel to assist with forming and dissolving entities, obtaining certificates of formation and good standing, and resolving certification issues
Audit legal entity management database and follow up with personnel with various business lines to ensure compliance with company standards
Revise and maintain organizational charts (experience with Microsoft Visio or Jigsaw a plus)
Monitor and manage entity compliance calendars, ensuring timely renewals, registrations, and qualification filings across all jurisdictions
Respond to requests for comprehensive lists of active company entities which meet certain specific criteria
Assist with contract management, including tracking contract lifecycles, maintaining the contract database, and coordinating internal approvals
Provide administrative support including managing calendars, scheduling meetings, and preparing and organizing agendas and supporting materials for meetings
Assist with enterprise-wide legal operations initiatives, including technology platform optimization and template standardization, to improve efficiency
Process invoices and tracks legal matter budgets
Perform tasks and assist with other projects as requested in support of Greystar’s Corporate Secretary and Office of the Chief Legal Officer team

Benefits

Competitive Medical, Dental, Vision, and Disability & Life insurance benefits.
Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.
Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays. Plus your birthday off after 1 year of service!
Additional vacation accrued with tenure.
For onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.
6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).
401(k) with Company Match up to 6% of pay after 6 months of service.
Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).
Employee Assistance Program.
Critical Illness, Accident, Hospital Indemnity, Pet Insurance and Legal Plans.
Charitable giving program and benefits.
Benefits offered for full-time employees.