Legal Specialist II

Washington County•Hillsboro, OR

3d•Onsite

About The Position

The Washington County District Attorney’s Office is seeking a detail oriented and adaptable professional to join our Records and Analytics Support (RAS) Team as a Legal Specialist I/II. As part of this team, you will play an important role supporting our criminal prosecution work and advancing the office’s data driven approach to operational decision making and public reporting. You do not need prior legal experience to excel in this role. We welcome applicants with varied perspectives and experiences who thrive in fast paced environments, enjoy problem solving, have a sharp eye for detail, and are eager to learn. If you enjoy working with information and contributing to meaningful public service, we encourage you to apply. Records and Analytics Support Legal Specialists work in a supportive, team-oriented environment and regularly collaborate with trial team staff, deputy district attorneys, law enforcement agency partners, and court personnel. The position requires the ability to manage high-volume workloads, multi-task concurrent tasks, adapt to shifting workflows, and pivot quickly to address time-sensitive issues as they arise. Responsibilities include meticulous data entry, on-going data tracking, and data quality control within the District Attorney’s Office case management system to maintain data integrity. The position requires strong critical thinking skills, exceptional attention to detail, and a commitment to maintaining accurate, consistent, and reliable data in a fast-paced, dynamic work environment. It is important to note that all DA’s Office employees are exposed to sensitive case-related materials. Employees may see and overhear difficult content, including police reports, crime scene photos, body-worn camera footage, and 911 calls. Legal Specialists on the Records and Analytics Support Team frequently read police reports about traumatic incidents, including violent crimes, child abuse, sexual assaults, and homicides.

Requirements

Four (4) years of experience providing administrative or clerical support, two (2) years of which must be in a legal support role in a law office or in an office environment with a focus on legal issues; OR Four (4) years of experience providing administrative or clerical support, one (1) year of which is in a prosecutor's office.
A Bachelor's or Associate's Degree in a related field or a Paralegal certificate may substitute for two (2) years of experience.
Must pass a comprehensive background investigation.

Nice To Haves

Knowledge Principles of sound business communication; correct English usage, including spelling, grammar, and punctuation
Business professional writing standards used in formal and semiformal communications
Apply critical thinking skills in a fast-paced, high stress environment while multitasking
Intermediate use of case management systems; standard use of Microsoft Word, Microsoft Excel, Outlook, and Tableau
Clearly articulate ideas in a concise and organized manner, both verbally and in writing
Multi-task while managing multiple deadlines and being adaptable to change
Maintain strong attention to detail and a high level of accuracy in a fast paced, high stress environment
Work independently and collaboratively with attorneys, staff, and law enforcement partners
Multi-task, pivot quickly, and re-prioritize work based on ever-changing deadlines
Demonstrate strong interpersonal and communication skills
Maintain and preserve sensitive and confidential information
Manage exposure to potentially disturbing or traumatic content
Strong analytical and critical thinking, including systematic problem‑solving and seeking expert input when appropriate
Effective teamwork, offering support during uneven workloads and being open to constructive feedback
Adaptability and flexibility, adjusting to changing priorities and learning new tools or processes quickly
Strong work ethic, taking ownership of work quality and timeliness, meeting deadlines consistently, and maintaining high performance standards
Effective time management, balancing high‑volume workloads while responding quickly to urgent or time‑sensitive tasks

Responsibilities

Creating electronic case files for newly booked defendants, reviewing imported data for accuracy, and correcting/entering missing information
Collecting reports and documents from law enforcement agencies and distributing the materials for attorneys to review before charging deadlines
Creating electronic case files for non-booked/lodged law enforcement referrals and reviewing reports to identify relevant details, such as charges, location, and information on victims, witnesses, and officers
Requesting additional case materials, retrieving supplemental documents, and updating case records as new information is received.
Maintaining data quality by validating entries, resolving inconsistencies, and applying standardized tracking codes.
Monitoring electronic communications and processing court documents such as motions, orders, general purpose orders, hearing notifications, and attorney appointments.
Creating and maintaining profiles for defendants, victims, witnesses, and other individuals involved in cases.
Entering judgment, sentencing, and probation related information and updating records when conditions change.
Processing court scheduled hearings, researching import errors, and notifying staff about upcoming dates or cancellations.