Legal Secretary

Jackson Lewis P.C.•Orange County, CA

2d•$47 - $56•Hybrid

About The Position

Jackson Lewis P.C. is seeking a Litigation Legal Secretary for its Orange County, California office. The Legal Secretary will support a dynamic team of multiple attorneys by preparing and revising correspondence, pleadings, and other documents; maintaining electronic documents and case files; completing expense reports; managing calendars; and performing other legal and administrative tasks as needed. The position involves managing complex, confidential, and time-sensitive materials and maintaining basic knowledge of assigned attorneys’ current cases and projects. This is a hybrid position. The expected California pay range is $47.20 to $55.60 per hour; actual compensation will be determined based on experience and other factors permitted by law.

Requirements

At least 5 years of legal experience.
Solid understanding of basic technical legal terminology.
Experience with ECF and California state e-filing systems.
Experience working with a document database system such as NetDocs or similar.
Proficiency in a Windows environment, including Word and Outlook.
Familiarity with state and federal rules and procedures and general legal procedures.
Strong verbal and written communication skills, excellent proofreading skills, and attention to detail.
Ability to multitask while maintaining quality work and meeting deadlines, and to balance workload.
Strong interpersonal skills and ability to work in a busy litigation team environment and communicate with colleagues and attorneys at all levels.
Reliability, punctuality, and consistent attendance.

Nice To Haves

Legal experience in labor and employment law.
Familiarity with billing software such as InTapp or similar.
Familiarity with expense reporting software such as Concur or similar.
Experience supporting four or more active attorneys at one time.
Experience with trial preparation.
An associate degree or four-year college degree; relevant experience may be considered instead.

Responsibilities

Maintain electronic case files and update them according to established protocols to support searchability.
Assist with preparing and revising correspondence, pleadings, discovery submissions, and arbitration and mediation documents in agency, state, and federal matters.
Assist with preparing administrative filings and exhibits in agency matters.
Prepare exhibits for submission in a variety of matters.
Maintain and review attorney calendars to help attorneys meet filing deadlines.
Complete monthly expense reports for assigned attorneys.
Assist attorneys with monthly client invoicing in coordination with the billing department.
Monitor continuing legal education needs of supported attorneys and assist with bar admissions as needed.
Book and organize travel, including flights, hotels, and transportation, and update reservations through the firm’s travel agency as needed.
Prepare notebooks and proofread documents.
Run conflict checks and open new client engagements in coordination with the new business team.
Maintain basic knowledge and status of assigned attorneys’ current cases and projects.
Oversee complex, confidential, and time-sensitive materials.
Perform other administrative duties as assigned.