Legal Secretary - Litigation

Vedder Careers•New York, NY

7d•Hybrid

About The Position

Vedder's New York office is looking for a Legal Secretary. As a member of a secretarial team, the legal secretary handles all levels of support to attorneys and paralegals, providing a high level of client service including but not limited to, document processing and editing, managing travel arrangements, processing new business intake, preparing and submitting attorney expenses, entering attorney time, handling client billing, responding to client inquiries via phone and email, arranging meetings and conferences, coordinating calendars, monitoring mail and e-mails, maintaining and updating client files and other tasks as assigned. The working hours of this position will be 9:30 a.m. to 5:30 p.m.

Requirements

Minimum of four (4) years of legal secretarial experience in a law firm environment working with multiple attorneys required
Knowledge of and experience working in Securities Litigation and Enforcement preferred
Knowledge of basics Bankruptcy Litigation preferred
Position also requires the ability to work under pressure to meet strict deadlines
Proficient in Microsoft Office Suite
Adobe Document Management (iManage) experience a plus

Nice To Haves

Knowledge in formatting briefs, pleadings and other litigation documents
Knowledge of e-filings and New York and Federal Court procedures
Excellent written and verbal communication skills
Ability to deal courteously and effectively with others
Ability to read, interpret and follow instructions
Ability to work core business hours with flexibility for overtime, as required
Personable, professional, detailed-oriented and a problem solver
Able to prioritize tasks in a high-pressure environment
Strong organizational skills combined with the ability to work independently on several projects at one time

Responsibilities

Prepare, revise, format, and finalize a wide variety of legal documents
Assist attorneys with high volume of new client and matter intake applications, conflicts checks, waiver letters and auditor response letters
Accurately enter attorney time into timekeeping system to meet daily deadlines
Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies including email filing within iManage system
Interact on a daily basis with the secretarial team and departments within the Firm to facilitate highest possible legal support
Prepare and submit expense reports
Work closely with Accounting Department staff to prepare and manage high volume of monthly client billings and receivables to meet client billing format and reporting requirements
Handle and manage travel arrangements to ensure all aspects of travel are made accurately and communicated effectively
Manage travel itineraries with assistance from the Firm’s travel agency
Arrange client and group meetings with calendar appointments and other hospitality arrangements
Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
Open, review and route mail as directed
Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs
Other duties as assigned

Benefits

Competitive Salary
Discretionary annual bonus program
Discretionary profit sharing
401(k) matching
Comprehensive health, dental, and vision plans
Optional health savings accounts
Flexible spending accounts
Firm-paid Life and Disability benefits
Wellness programs
Competitive time off package including vacation days, paid holidays, sick time and personal days
Opportunities for continuous learning and career growth through firm provided training programs
Anniversary and Vedder Praise Programs
Hybrid work model
Family-friendly policies
Employee discount program
Pre-tax commuter benefits
Back up child & elder care
Employee Assistance Program (EAP)
Fitness center discounts