Legal Secretary

City of Stockton•Stockton, CA

31d•Onsite

About The Position

The City Attorney's Office is seeking a well-qualified individual to fill a vacant legal secretary position to handle the advisory matters for the City, including: general civil litigation matters, code enforcement matters, and municipal code violations. The ideal candidate for this position possesses general legal secretary experience. The Legal Secretary will work in the Office of the City Attorney. The Office of the City Attorney provides legal services and advice to the City Council, officials, boards, commissions, and departments regarding legal and regulatory matters of concern to the City and its operations. The incumbent will work a City of Stockton 9/80 schedule: 7:30am - 5:30pm Monday through Thursday; 8:00am - 5:00pm Fridays, with every other Friday off. This is an At-Will (Unclassified) position and is not represented by a bargaining unit. Only those candidates deemed best qualified will be placed on the eligible list. (Applicants who fail to submit a typing certificate and fully complete the on-line application/supplemental questionnaire will be subject to rejection.) These lists may be used to fill future vacancies. Prior to appointment, eligible candidates may be required to submit to and successfully pass a background investigation, which will include fingerprinting and a drug screen.

Requirements

Possession of a high school diploma or GED
Three (3) years of secretarial experience in a law office within the last five (5) years performing increasingly responsible and complex clerical work, including: preparations of various pleadings, motions, discoveries, and calendaring.
Must possess a valid (two years old or less) typing certificate for at least 60 net words per minute from a recognized organization.
Possession, or ability to obtain a valid California driver's license.

Nice To Haves

College or business school course work in law office administration is desirable.

Responsibilities

Performs difficult, complex and/or confidential legal office support work, which may require the exercise of independent judgment, the application of technical skills, or knowledge of detailed or specialized activities related to the Law Department.
Assists attorneys in the preparation of motions and discovery; intake of new cases; calendaring; scheduling of hearings, trials, and depositions; and copy and service (by mail and otherwise) of pleadings and discovery documents.
Prepares, indexes, and files legal documents by researching and assembling information from a variety of sources ( e.g. , statutes, recorded judicial decisions, legal articles, treaties, constitutions, and legal codes) to prepare legal documents ( e.g. , briefs, pleadings, appeals, contracts, and affidavits);
Types and transcribes a variety of correspondence and legal documents including: reports, forms, court pleadings, and other specialized documents ( e.g. , appellate briefs) from drafts, notes, resolutions, ordinances, legal opinions, contracts, briefs, leases, and agreements using a personal computer.
Proofreads and checks legal documents and other materials for accuracy, completeness, and compliance with departmental policies and regulations; and checks legal cites for accuracy ensuring conformity with California Style Manual and/or The Bluebook guidelines.
Maintains and organizes litigation and other departmental files including the copying, filing, and maintenance of individual case files and attends to a variety of law office administrative details.
Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call.
Arranges meetings by notifying participants and reserving rooms.
Provides information to the public or City staff as required that may necessitate the use of independent judgment and the interpretation of policies, rules, or procedures.
Assists with various tasks including compiling information and data for statistical and financial reports; maintaining a variety of records; checking and tabulating data; preparing simple statistical reports.
Operates standard office equipment and various computer applications.