Legal Secretary

The Florida Bar•Miami, FL

13d•$0 - $44,034•Onsite

About The Position

This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels. The position involves maintaining and monitoring disciplinary files, typing and finalizing legal documents, setting up meetings, answering telephones, managing incoming mail, and preparing expense reports. The role requires knowledge of legal terminology, standard business formats, and the use of various office equipment and software.

Requirements

High School Diploma (or its equivalency).
Five (5) years of progressively responsible secretarial experience.
Correct spelling, punctuation and grammar
Standard business formats and styles
Adobe Acrobat
Legal terminology
Style and format of legal pleadings
Office procedures and practices
Use of computers, printers, facsimile machines, copiers, and scanners
MS Office (Outlook, Word and Excel)
Use of databases
Basic arithmetic
Use of personal computer
Type sixty (60) correct words per minute
Pay attention to detail
Type letters, memoranda and pleadings in correct format
Create ADA compliant forms and documents using Adobe
Organize and prioritize work
Communicate effectively and professionally, both verbally and in writing
Handle multiple tasks
Operate well under pressure and in a team atmosphere
Tactfully manage difficult situations
Demonstrate initiative in group projects and individual settings
Consistently provide an excellent service-oriented attitude
Sit for long periods of time
Hear and converse over the telephone
Key/work frequently on a computer.
Lift 5 to 10 lbs.

Responsibilities

Maintains and monitors disciplinary files in the case management system (importing emails, check scanned documents, updating data, etc.).
Types and finalizes drafted pleadings and correspondence.
Sets up monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.
Answers telephone and makes case notes in the case management system regarding call.
Receives and routes incoming mail which requires checking all scanned mailed documents for accuracy in the case management system.
Prepare bar counsel weekly expense report in Excel, update Supreme Court Board, update referee logs in Word, change toner in equipment, add paper to equipment, prepare closed files for scanning which requires redacting all confidential information, drafts correspondence for bar counsel.
Other duties as assigned.