Legal Secretary - Energy

Balch & Bingham•Austin, TX

About The Position

The Legal Secretary will provide comprehensive administrative and secretarial support to attorneys within the energy sector. This role involves preparing and managing legal documents, maintaining calendars, scheduling, handling client billing, coordinating new business intake, and assisting with travel and expense management. The ideal candidate will be proficient in Microsoft Office Suite, possess excellent communication and client service skills, and be able to manage competing deadlines effectively.

Requirements

Proficiency in Microsoft Office Suite and video conferencing platforms.
Detail-oriented and strong follow-through skills.
Ability to work independently and collaboratively with other team members.
Ability to handle and adjust to competing deadlines and priorities.
Excellent communication skills.
Client service focused.
High school diploma or equivalent required.

Nice To Haves

Prior administrative law experience preferred.
Prior transactional experience preferred.

Responsibilities

Prepare, proofread and edit legal documents and correspondence including contracts, letters, memos, and reports.
Maintain calendar and deadlines for attorneys.
Schedule meetings and conferences.
Enter, review, and edit time entry for attorneys.
Coordinate new business intake process.
Proof and edit monthly and quarterly client billings in accordance with firm and client requirements.
Research and respond to inquiries and requests for information.
Coordinate travel arrangements for attorneys.
Process expense reports and check requests.
Organize and maintain files.
Provide other support as necessary.