Legal Secretary

Maricopa County • Mesa, AZ

17d • $22 - $35 • Onsite

About The Position

Maricopa County's Office of the Public Advocate wants the best and brightest for our Legal Secretary role! We seek a candidate who can handle a fast-paced and high-volume environment. This person must be organized, an effective communicator, and able to juggle several tasks. As our Legal Secretary, you can expect your work to be fruitful and fulfilling. While the atmosphere of Public Advocate consistently changes, you can expect to be both challenged and supported. You'll provide clerical services such as proofreading, coordinating attorney schedules, handling case files, and preparing legal documents for the attorneys of Public Advocate.

Requirements

• Two years of experience in legal preparations and proceedings within a legal setting
• High school diploma

Nice To Haves

• Experience preparing legal proceedings and preparations in Juvenile Delinquency, Juvenile Dependency, Mental Health, Delinquency/Dependency/Mental Health Appeals
• Intermediate Bilingual Skills (Spanish/English)

Responsibilities

• Type and prepare legal documents, briefs, petitions, and memoranda from written copy, oral, and/or mechanical dictation for filing in a fast-paced environment
• Review documents for completeness, and typographical and formatting errors
• Transcribe witness interviews from cassette tapes, CDs, and/or digital recordings
• Access information electronically from the Court and update internal case tracking systems; use internal case tracking systems and intra/internet to answer inquiries for attorneys, staff and clients
• Create, maintain and update case management records accurately and in a timely manner
• Answer multi-line telephone, screen and transfer calls, take messages, and direct visitors
• Coordinate case files and calendars; file documents in hard files; prepare court calendars; schedule meetings, interviews, and legal calls for attorneys
• Photocopy documents, correspondence, notebooks, books, motions, briefs, files, and other confidential material
• Support attorneys who represent persons who have been charged with, and/or been convicted of crimes, some of which may include traumatic subject matter
• Occasionally provide back-up assistance for conflict checks and released advisory calendar

Benefits

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits including access to our on-site center Maricopa County Kids Club , dedicated to serving Maricopa County families exclusively
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including healthcare premium discounts
• Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED