Legal Secretary

Latham & Watkins LLP • Boston, MA

1d • $70,000 - $95,000 • Hybrid

About The Position

Latham & Watkins is seeking a Legal Secretary (Attorney Support PROS Specialist) to join their Attorney Support team. This role is responsible for directly assisting an assigned group of local attorneys and providing global team support with various administrative tasks. A key part of this role involves assisting lawyers with client intake, including processing conflicts of interest and new business intake forms. This position will be based in the Boston office and may be eligible for a hybrid working schedule.

Requirements

• Professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm.
• Initiative to work both independently and in a team environment with a customer service focus.
• Ability to multi-task and adapt to continuously evolving technology platforms.
• A high school diploma or equivalent.
• A minimum of three (3) years of relevant experience in a legal or professional services environment, preferably.

Nice To Haves

• Preferably a Bachelor’s degree or equivalent.

Responsibilities

• Monitoring lawyer time entries for compliance with firm standards, proactively editing entries, and alerting attorneys of any non-compliance.
• Generating, editing, and posting client invoices, ensuring compliance with firm and client defined standards (Outside Counsel Guidelines).
• Working with assigned lawyers to regularly manage their billing inventory.
• Gathering and executing tasks according to assigned attorneys' preferences, including expense reimbursement, calendaring and scheduling, document management/edits, and travel arrangements.
• Preserving the confidentiality of firm and client protected information.
• Protecting and maintaining highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains.

Benefits

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year
• A PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED