Legal Secretary - Global Transportation Finance

Vedder•Berwyn, IL

14h•Hybrid

About The Position

Vedder's Chicago office is seeking a GTF Legal Secretary. The legal secretary provides support to attorneys and paralegals resulting in a high level of client service, including, but not limited to: preparing and editing financial transaction documents; managing detailed travel arrangements; processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling intricate client billing; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks.

Requirements

Knowledge of corporate transactional and closing processes
Knowledge of legal terminology
Excellent written and verbal communication skills
Ability to deal courteously and effectively with others
Ability to read, interpret and follow instructions
Ability to work core business hours with flexibility for overtime, as required
Personable, professional, detailed-oriented and a problem solver
Able to prioritize tasks in a high-pressure environment
Strong organizational skills combined with the ability to work independently and be resourceful with problem solving
Minimum of three (3) years of legal secretarial experience in a law firm environment working with multiple attorneys.
Position also requires the ability to work under pressure to meet strict deadlines.
Proficient in Word
Proficient in Adobe
Proficient in Excel

Nice To Haves

Associate's degree preferred

Responsibilities

Prepare, revise, format and finalize a wide variety of legal documents
Assist attorneys with new client applications, conflict checks, engagement letters, waiver letters and auditor response letters
Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines
Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
Prepare and submit expense reports and vendor invoices
Work closely with Accounting Department staff to prepare client billings and receivables to meet client billing format and reporting requirements
Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
Arrange client and group meetings with calendar appointments and other hospitality arrangements
Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
Open, review and route mail as directed
Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs
Other duties as assigned

Benefits

Competitive Salary
Discretionary annual bonus program
Discretionary profit sharing
401(k) matching
Comprehensive health, dental, and vision plans
Optional health savings accounts
Optional flexible spending accounts
Firm-paid Life benefits
Firm-paid Disability benefits
Wellness programs
Competitive time off package
Vacation days
Paid holidays
Sick time
Personal days
Opportunities for continuous learning and career growth through firm provided training programs
Anniversary and Vedder Praise Programs
Hybrid work model
Family-friendly policies
Employee discount program
Pre-tax commuter benefits
Back up child & elder care
Employee Assistance Program (EAP)
Fitness center discounts